Michigan MPJE - Record Keeping Detailed Questions With Correct Answers
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Course
Michigan Pharmacy
Institution
Michigan Pharmacy
Michigan MPJE - Record Keeping Detailed
Questions With Correct Answers
What prescription records must be maintained in a dispensing pharmacy? ALL RX
RECORDS
including STANDING ORDERS
Any RX that is not received as a hardy copy, must be electronically recorded, printed or written
& immediat...
Michigan MPJE - Record Keeping Detailed
Questions With Correct Answers
What prescription records must be maintained in a dispensing pharmacy? ALL RX
RECORDS
including STANDING ORDERS
Any RX that is not received as a hardy copy, must be electronically recorded, printed or written
& immediately dated by the pharmacist
Outpatient RX records
The final verification pharmacist must do these things to a RX prior to dispensing? For all
RX, Before dispensing the final verification pharmacist must:
- Number
- Date
- Initial (manually or electronically)
Outpatient RX records
, Michigan MPJE - Record Keeping Detailed
Questions With Correct Answers
If the dispensed medication is different than the Brand prescribed or if a generic was prescribed,
what should be documented on the RX? Must document the MANUFACTURER or
SUPPLIER of the generic med on the RX
Outpatient RX records
Documenting Refills FEDERAL REGULATION
Must document ALL REFILLS either on the back of the RX or with an alternative method
(electronic record keeping)
partial fills are documented that same way as refills
Outpatient RX records
Filling RX Records There should be *3 separate RX files*:
, Michigan MPJE - Record Keeping Detailed
Questions With Correct Answers
1) C2 RXs
2) C3-5 RXs
3) Noncontrolled RXs
Original RXs should be sequentially numbered and filed in chronologically order
Control substance records must be readily retrievable from all other records
How long must pharmacies maintain RX records?
(Federal vs. Michigan law) FEDERAL LAW = 2 years
MICHIGAN LAW = 5 years from last fill date
- After 3 years, paper RXs can be maintained electronically
- if the Board requests to see an electronic RX, a paper version of the electronic RX should be
made available
, Michigan MPJE - Record Keeping Detailed
Questions With Correct Answers
Can third party health plans have their own record keeping requirements different from state +
federal law? YES!
Medicaid = 7 years
Medicare = 10 years
Can a patient request to fill more than 1 authorized refill at once? YES! As long as the RX
was given refills
The pharmacist can dispense more than 1 refill at a time as long as the dispensed quantity does
NOT EXCEED the total quantity written for the RX
(EX: RX written for 30 days with 6 refills, can give 90 day supply)
Outpatient RX records
Types of Systems to Document Dispensing Records 1) Written Manual System
2) Uniform System
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