Explain the difference between a numbering system and a filing system. - ANSWERSNumbering systems- the methods utilized to assign medical record numbers to patients.
Filing systems- The methods used to file or retrieve a paper or microfilmed medical record, regardless of the numbering system use...
Numbering and Filing Systems
Questions & Answers
Explain the difference between a numbering system and a filing system. -
ANSWERSNumbering systems- the methods utilized to assign medical record numbers
to patients.
Filing systems- The methods used to file or retrieve a paper or microfilmed medical
record, regardless of the numbering system used.
Name and describe the three types of numbering systems that may be used in
assigning medical record numbers to patients. - ANSWERSUnit Numbering System-
Patient receives the same medical record number on every admission. Objective: To
leave all of the patient's previous medical records located in the same place in the file.
(best system)
Serial Numbering System- Patient receives a different MR# on each admission.
Objective: To issue each patient a new MR# each time he or she is admitted.
Serial-Unit- Pt receives new number each time, each one is pulled forward and filed with
subsequent chart. Objective: To assign a new number each time, but to have all of the
patient's previous charts filed in the same location.
Discuss the advantages and disadvantages of each numbering system. -
ANSWERSSerial Numbering System- Advantage: Don't have to look under MPI, just
assign newest #. Disadvantage: All of patient's information is not under one number,
and is harder to access.
Unit Numbering System- Advantage: Quickest Access, automatically one #. All info on
patient linked together. Disadvantage: Must look under MPI to assign number. All clerks
in admitting, emergency, and clinical departments must have database access. Files
become very thick.
Serial-Unit Numbering System- Advantage: Assign next available # and keep old
records filed in the same place. Disadvantage: Have to retrieve old records to file with
current record #.
Describe these alternatives to the unit numbering system, and explain appropriate
applications: Social Security Numbering system, and Family Numbering System -
ANSWERSSocial Security # is used as MR#. Not recommended because of
confidentiality/security issues.
Family Numbering System
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