Exam (elaborations)
PRINCE2 FOUNDATION QUESTIONS AND ANSWERS
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PRINCE2 FOUNDATION QUESTIONS AND ANSWERS
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PRINCE2 FOUNDATION QUESTIONS AND ANSWERSLO The Seven Principles of a Prince2 Project - Answers-1. Continued Business
Justification,
2. Defined roles and responsibilities
3. Learn from Experience
4. Manage by Stages
5. Manage by Exception
6. Product focus
7. Tailor to suit the project
Which project roles in Prince2 cannot be combined due to conflict of interest - Answers-
Executive and PM
What does the Executive role in Prince2 need to have? - Answers-✔Ensure cost and
benefit are maximised and Have a strong business viewpoint
✔ Have an aptitude for seeing things clearly, in perspective and in the full context of the
project and the business
✔ Have enough authority to make important project decisions
Ensure the project is focused throughout its life cycle on achieving its objectives and
delivering a product that will achieve what is expected.
Define what is a project? - Answers-unique set of co−ordinated
activities, with definite starting and finishing points, undertaken by an individual or team
to meet
specific objectives within defined time, cost and performance parameters' (Organisation
of
Government Commerce).
Project can be characterised by being? - Answers-• Instruments of change
• Non−routine
• Unique
• Composed of inter−dependent activities
• Carried out by people who don't normally work together
• Temporary with defined start and end dates
• Intended to achieve a specific outcome
• Frequently risky and involving uncertainties
What are the components of project assurance that the project board should do? -
Answers-User Assurance (Senior User) Business Assurance (Executive) and Supplier
Assurance (Senior Supplier)
What is quality control? - Answers-Quality Control focuses on the techniques and
activities to inspect & test products. This would also include looking for ways to
constantly improve Quality and remove less-satisfactory performance.
,What is included in quality planning? - Answers-The Quality plan will include defining
the products that make up the main product. The Product Description contains their
Quality criteria. The quality plan includes methods used to check Quality, acceptance
criteria and responsibilities.
What are the steps in a quality audit trail? - Answers-1. Gather customer quality
expectations e.g. laptop specs
2. List acceptance criteria
3. Write the Project Product Description inc acceptance tolerances and responsibilities
4. Create the Quality Management Strategy
5. Write Product Descriptions include • Quality criteria for each product & quality
tolerances, • Quality method, (i.e., how to carry out quality checks after product is
created) • Quality responsibilities
6. Lastly, set up the Quality Register.
What are the three levels of a PM team? - Answers-Directing, Managing and Delivering
LO 3.3.2 Describe PRINCE2's minimum requirements for applying the quality theme. -
Answers-Define a QM approach using QMA document - incs project assurance and QC
and roles and respon
Maintain Quality Register
Update the PD- Specify the Quality Criteria, Qual tolerance and methods in the PD
Product Description
Update the PPD Project Product Description
Specify the customer quality expectations and acceptance criteria
LO 3.3.3 Explain key concepts related to quality, and the differences between them:
Quality planning and quality control. - Answers-Quality planning takes part in SU and IP
and at SB processes includes quality method, tolerances and quality
Quality Control implements and tracks the Quality methods used during the project.
Quality control is recorded in quality register, is a check that product is fit for use
LO 3.3.3 Explain key concepts related to quality, and the differences between them:
Project assurance and quality assurance. - Answers-Project Assurance reports to the
Project Board on things concerning the specific project they're working on. Whilst
Quality Assurance will be responsible for all processes inside the company -including
project processes- and will report to the CPC layer.
What is the project product description? - Answers-Project Product Description should
include • The purpose of the main product, i.e., what the project must deliver to gain
acceptance. • Its composition, i.e., the set of products that will be delivered during the
project that make up the main product. • Customer's Quality Expectations • Acceptance
, Criteria, Acceptance Methods and Acceptance Responsibilities • Project-level quality
tolerances.
It becomes part of the Project Brief and how is the Project Product Description used in
the Closing a Project process
What are the 7 steps in the plans themes? - Answers-1. Design the Plan: What the plan
will look like and its format.
2. Define and analyse the products: Using Product-based planning.
3. Identify activities and dependencies: The activities to create the products.
4. Prepare estimates: Estimate time and resources.
5. Prepare the schedule: Put activities into a schedule & show sequence.
6. Document the plan: Add narrative to the plan to explain it.
7. Continue to analyse the Risks for each of these steps
What are the three types of plan in the planning theme? - Answers-1. Project Plan at
Directing Level,
2. Stage Plan at Management Level and
3. Team Plans at Delivery Level
If needed exception plan
When is an exception plan used? - Answers-Exception Plan is used to recover if the
project goes out of tolerance. The Exception Plans can be used to replace Stage Plans
and Project Plans, but not Team Plans
What is the definition of risk in Prince2? - Answers-Risk is an uncertain event that if it
occurs, will have a positive or negative effect on a project objective.
What are the risks in Prince2? - Answers-six Project Constraints, which are time, cost,
quality, scope, benefits and risk.
LO What are the six aspects of project performance to be managed - Answers-Tecquila
Time, Cost, Quality, Scope, Benefits and Risk.
LO List one characteristic of a project. - Answers-Change, Temporary, Cross-functional,
Unique, and Uncertainty
How does the Management by Exception framework help the Project Board to reduce
their time needed on the project? - Answers-The Project Board can delegate
responsibility to the Project Manager and give tolerances for Time, Scope, Risk, Quality,
etc. The Project Manager can get on with running the project and only bother the
Project Board if they go or forecast to go out of tolerance.
List a benefit of using PRINCE2? - Answers-Best Practice: PRINCE2 learns from users,
other methods and specialists.
2. Any kind of project: PRINCE2 can be applied to any kind of project.
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