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PRINCE2 FOUNDATION EXAM STUDY GUIDE
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PRINCE2 FOUNDATION EXAM STUDY GUIDE
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PRINCE2 FOUNDATION EXAM STUDY GUIDEOV - 6 aspects of project performance to be manage - Answers-1.Costs
2.TimeScale
3.Quality
4.Scope
5.Risk
6.Benefits
OV - 5 characteristics of a project - Answers-1.Change
2.Temporary
3.Cross functional
4.Unique
5.Uncertainty
OV - 4 integrated elements on which Prince2 is based - Answers-1.principles
2.themes
3.processes
4.the project environment
OV - 7 Benefits of using Prince2 - Answers-1.can be applied to any projects
2. common vocabulary & approach
3.integrates easily with industry specific model
4.ensure management by exception to make efficient use of executives time
5.ensure focus on the continuing viability of the projet
6.lot of accredited training & consultancy org
7.explicit definition of roles & responsability
OV - Customer/Supplier context of Prince2 project - Answers-...
OV - 7 Principles - Answers-1.continuous business justification
2.learn from previous experience
3.defined & agreed roles & responsabilities
4.management by stages
5.management by exception
6.focus on the delivery of products
7.tailoring of methodology
OV - Difference between a project & a programme - Answers-...
OV - 5 characteristics of a project (detailled) - Answers-1.Change : projects are the
means to introduce changes
2.Temporary : one desired change has been implemented business as usual resume
(start & end)
,3.Cross functional : projects invovle a team of people with different skills working
together to introduce a change outside of the team. Often cause strains since each has
a different perspective
4.Unique : every project is unique. different team, customer, location
5.Uncertainty : threats & opportunities. More risks.
OV - Definition of a project - Answers-a temporary organisation that is created for the
purpose of delivering one or more business products according to an ageed Business
Case
OV - 7 themes - Answers-1.Business Case : why
2.Organisation : who
3.Quality : What
4.Plans : How? How much? When?
5.Risk : what if?
6.Change : what's the impact
7.Progress : where are we know? Where are we going? Should we carry on?
BC - Purpose of the BC them - Answers-is to establish mecanism to judge whether the
project is (and remains) desirable, viable and achievable as a means to support
decision making in its (continued) investment
BC - How the BC supports the continued biz justif principle - Answers-by documenting
the business justification in the business case describing the reasons for the project
based on estimated cost, risk & expected benefits
BC - Difference between output, outcome & benefit - Answers-output : any of the
project's specialist products (tangible or not); (ex : New Sales System)
outcome : the result of the change derived from using the project's output (ex:Sales
Order are processed faster)
benefit: measurable improvement resulting from an outcome that is perceived as an
advantage by one or more stakeholders (Costs are reduce by 15%)
BC - Purpose of BC & Benefit Review Plan - Answers-BC: used to document the
justification for the undertaking of a project based on the estimated costs against the
anticipated benefits to be gained & offset by any associated risks.
BFR : how & when a measurement of the achievement of the project's benefit, expected
by senior user, can be made
BC - Recommanded composition of a BC (9) - Answers-1. Exec Summary
2. Reasons
3. Business options
4. Expected benefits
5. Expected dis-benefits
6. Timescale
7.Costs
, 8.Investment appraisal
9.Major risks
OR - Roles in OR - Answers-Project Board (3)
Executive
Snr User
Snr Supplier
Project Assurance (Business, User & Supplier)
Project Manager
Change Authority
Project Support
Team Managers
Team Members
OR - Purpose of OR theme - Answers-to define & establish the project structure of
accountability & responsability
OR - in which process OR them is applied & which roles are responsible for this -
Answers-...
OR - the 3 projects interest & how these are represented within the three levels of the
project mgmt team structure - Answers-Business, User & Supplier
OR - how the four levels of the project mgmt structure apply to the process model -
Answers-...
OR - Project Board Role + 4 chars - Answers-Executive + Snr Supplier + Snr User
has authority & responsability for the project within the instructions (prj mandate) set by
corporate or program mgmt
Authority; Credibility; Ability to delegate; Availbility
OR - Difference between project stakeholders & decision makers - Answers-Project
stakeholders need to be informed
Decision makers need to be on the board
OR - purpose of the communication mgmt strategy - Answers-Contains a description of
the means & frequency of communication to parties both internal & external to the
project.
It facilitate the engagement with stakeholders through the establishment of a controlled
& bi-directional flow of information
OR - 4 levels of mgmt - Answers-Corporate => program mgmt
Directing => project Board
Managing => Project Manager
Delivering =>Team Manager
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