CIPS L4M1 - Question & Answer past Exam
Questions & Answers.
O1. Outline FIVE differences between purchasing goods and purchasing services. -
Correct answer 1. Goods are tangible, services are intangible:
2. Services cannot be separated from their supplier:
3. Heterogeneity: goods are usually uniform in nature while services are unique at each
delivery
4. Services 'perish' immediately on delivery whereas goods can be stored until required
5. Products are easier to specify, being tangible
O2. Explain THREE circumstances in which a competitive tendering exercise might not
be the best approach to making a purchase. - Correct answer 1. Urgency
2. Commercial confidentiality or national security (e.g. military organizations):
3. Value of the purchase:
4. Production costs cannot be measured accurately:
5. Price is not the only criterion for supplier selection and contract award
6. Intellectual Property Rights and monopoly
O2. Describe TWO e-sourcing tools and their use in procurement and supply. - Correct
answer 1. E-Catalogues
2. E-Tendering
3. E. Auction
4. Reverse Auctions
5. Online supplier evaluation data
O3. Explain the role of a shared services unit (SSU). - Correct answer SSUs reflect a
desire to centralize and share services
The shared service provider becomes a dedicated provider of services such as; finance,
HR, IT and procurement which continue to be provided internally
An SSU manages costs and quality SLAs to demonstrate value for money.
An SSU's benefits may be summarized as:
• Cost effective internal service;
• Liaison with its customers;
• anticipating future demand;
• employing resources and providing higher levels of service more cost effectively than if
they were provided by a department or an external provider.
O3. A manufacturer of electrically powered tools for the engineering industry consists of
four separate business units, each of which undertakes its own purchasing activities.
Discuss THREE benefits of centralizing all purchasing activities with those of retaining
the present decentralized structure. (1 of 2) - Correct answer Centralization' and
'decentralization' refer to the degree to which responsibility and authority is delegated.
, Arguments for centralization can only be evaluated in the context of specific
organisational environment and might include:
O3. A manufacturer of electrically powered tools for the engineering industry consists of
four separate business units, each of which undertakes its own purchasing activities.
Discuss THREE benefits of centralising all purchasing activities with those of retaining
the present decentralised structure. (2 of 2) - Correct answer The benefits of retaining
the present de-centralised structure include:
1. Local responsibility
2. Knowledge of the local environment, culture and customer needs
3. Skills development of buyers in each unit
4. Better communication and coordination between procurement and operating
departments,
5. Customer focus: buyers are 'closer' to internal and external customers developing
understanding of user needs and problems.
6. Quicker response to operational and user needs,
7. Smaller purchase quantities:
8. Accountability: d
9. Freeing central procurement units to focus on higher-level, value-adding tasks.
O3. Explain the following IT systems used by the procurement or supply chain function:
(i) 'Enterprise Resource Planning'
(ii) 'Materials Requirement Planning'
(iii) 'Purchase to Pay (P2P)'. - Correct answer ERP is a single data base to manage a
wide range of functions and resources across a business. It offers real time solutions.
MRP is a set of records, decision rules and procedures to manage demand.
P2P is a two way flow of transactions taking a purchase requisition through to payment
of invoice.
O1. FIVE elements of the total cost of ownership of capital equipment - Correct answer
1. pre acquisition costs
2. purchase price
3. operating costs
4. maintenance and repair costs
5. downtime costs and end of life/decommissioning costs
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