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FCCM Training Exam Questions And Accurate Answers
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FCCM Training Exam Questions And Accurate AnswersProcurement - ANSWER Government term for the buying of goods or services, receipt
and inspection, inventory and control, contract administration, and disposal/surplus
Seven Stages of Public Procurement - ANSWER 1. Need identification
2. Pre-solicitation
3. Solicitation preparation
4. Solicitation
5. Response Evaluation
6. Contract award
7. Contract management
Stage 1: Need Identification Process - ANSWER Identify the need for a
commodity/service and develop a plan to address that need. This stage includes:
-Need identification
-Budget identification
-Purchasing strategy
Types of procurements - ANSWER -Emergency (non-competitive): Cannot be delayed
without forcing immediate hazard
-Exceptional (non-competitive): Agencies must purchase from particular entity under a
contract
-Competitive solicitations
Phase 2: The pre-solicitation phase - ANSWER Obtain background information to
identify which form of competitive solicitation
is best for the
,What is a Solicitation Team supposed to do? - ANSWER -Ensure solicitation will meet the
procurement need
-Define what procurement scope is
-Determine a public purpose
-Conduct a market analysis
-Determine estimated probable costs
Procurement need - ANSWER An identified shortage of commodity or service
Payment Methods - ANSWER Cost reimbursement
Fixed price
Fixed rate
A combination of the above payment methods
Cost reimbursement - ANSWER The service provider is reimbursed for allowable
commodities / services related to the contract/grant
Fixed price - ANSWER Payment for a service is disbursed at defined periods (ex: weekly,
monthly)
Fixed rate- ANSWER Payments are made for fixed rates, such as an hourly rate of pay or
per unit delivered
Solicitation methods -ANSWER -Invitation to Bid (ITB): best value is based on price
-Request for Proposals (RFP): best value is based on price and quality
-Invitation to Negotiate (ITN): best value
Stage 3: Solicitation Preparation Process - ANSWER Prepare a competitive solicitation
, in advance of its release to the vendor community. Activities include:
-Planning, drafting and reviewing the solicitation
preparation of the solicitation documents for posting
selection of the evaluation or negotiation teams
Competitive solicitations MUST include - ANSWER -General Instruction to Respondents
(PUR 1001)
-General Contract Conditions (PUR 1000)
Competitive solicitations GENERALLY include - ANSWER -An introduction which
describes the objectives of the solicitation
-Technical specifications/scope of work
-Special instructions to respondents-instructions may include how to respond,
evaluation criteria, basis of award criteria, timeline and identification of the
procurement officer
-Special contract conditions
Should the procurement officer be a member of the evaluation team? - ANSWER NO
If the solicitation is a category 4 or higher, how many members should be on the
evaluation team? - ANSWER Minimum of 3
After a competitive solicitation has been issued, are members of an
evaluation/negotiation team allowed to discuss proposals or responses outside of a
public meeting (including an informal telephone call or email)? - ANSWER NO
Stage 4: Solicitation process - ANSWER Goal is to release and manage a competitive
solicitation. Includes:
-Posting the solicitation document
-Responding to vendor questions
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