Discuss the Form Contract domain of the Award phase of the contract management life cycle. Discuss the processes involved in this domain. - ANSWERThis is mostly the domain of the buyer. It is the process of determining reasonable cost and pricing, conducting negotiations, selecting the source, and ...
Discuss the Form Contract domain of the Award phase of the contract management life cycle.
Discuss the processes involved in this domain. - ANSWERThis is mostly the domain of the buyer. It is
the process of determining reasonable cost and pricing, conducting negotiations, selecting the
source, and managing protests and appeals. It has a direct impact on the performance and results of
the post-award processes.
1. Cost or price analysis - these two techniques are used to determine a fair and reasonable price.
Price analysis evaluate prospective price using relevant comparative prices or historical precedents
without evaluating separate cost elements. Cost analysis evaluates separate cost elements and
profits or fees on a proposal to ensure cost realism.
2. Conduct negotiations - a communication process where two parties attempt to reach agreement.
3. Source selection - determining which company wins a contract; summarizes all activities in the
evaluation process (simplified acquisition, sealed bidding, negotiated source selection, typical
evaluation factors, proposal evaluation techniques, evaluation rating scales, contract award, and
contract award practices unique to federal contracting)
4. Manage legal conformity - the process of resolving conflict between potential and actual
contracted parties adds value to the award life cycle by providing the ability to resolve issues related
to the solicitation or source selection process through informal and formal means.
Discuss the source selection organizations for solicitations > $100M to include the roles and
responsibilities of each major component. - ANSWERSSA makes the decisions on the contract award.
Depending on the dollar amount of the could contract, the SSA could be the PCO or could be SecDef
SSEB/T opens up the proposals and evaluates them IAW evaluation criteria and section M.
SSAC (source selection advisory council)/Panel Advisors - functional area experts. They provide
advise to SSA.
What are some evaluation factors required by the FAR? - ANSWER1. Price - mandatory evaluation
factor (in sealed bidding it is the only factor)
2. The quality of the product or service shall be addressed in every source selection through
consideration of one or more non-cost evaluation factors such as past performance, compliance with
solicitation requirements, technical excellence, management capability, personnel qualifications, and
prior experience.
a. Technical - Relate to how well the offeror understand the requirement and how effective the
offeror's proposed solution is in achieving the objectives of the acquisition.
b. Past Performance - Information concerning how well an offeror has performed similar work or
exhibited related skills and capabilities in the past
When would cost/price play a more dominant role in source selection decisions? - ANSWERFor
example, in acquisitions where the requirement is clearly definable and the risk of unsuccessful
contract performance is minimal, cost or price may play a dominant role in source selection (LPTA).
The less definitive the requirement, the more development work required, or the greater the
performance risk, the more technical or past performance considerations may play a dominant role
in source selection.
What must the solicitation state concerning the relationships among cost/price and non-cost/price
evaluation factors? - ANSWERThe solicitation shall also state, at a minimum, whether all evaluation
factors other than cost or price, when combined, are --
(1) Significantly more important than cost or price;
(2) Approximately equal to cost or price; or
(3) Significantly less important than cost or price
What is the purpose of cost realism analysis? - ANSWERto determine whether the estimated
proposed cost elements are:
-Be realistic for the work to be performed
-Reflect a clear understanding of the requirements
-Are consistent with the various elements of the offeror's technical proposal
, Differentiate between Strength and Deficiency. What question do these two areas deal with? -
ANSWERStrength and deficiencies answers if the proposal meets the needs.
Deficiency - a material failure of a proposal to meet a buyer requirement or a combination of
significant weaknesses in a proposal that increases the risk of unsuccessful contract performance to
an unacceptable level.
Strength is an aspect of an offeror's proposal that has merit or exceeds the specified performance or
capability requirements in a way that will be advantageous to the Government during contract
performance.
Define weakness. What question does weakness deal with? - ANSWERA flaw in the proposal that
increases the risk of unsuccessful contract performance. A "significant weakness" in the proposal is a
flaw that appreciably increases the risk of unsuccessful contract performance. In other words, can
the offeror deliver what they're proposing, and weakness helps answer this.
What is generally considered in an offeror's past performance information? - ANSWERInformation
concerning how well an offeror has performed similar work or exhibited related skills and capabilities
in the past. Offerors are normally required to submit past performance data from other contracts
they have performed that have characteristics similar to those in the current requirement. When
required by the solicitation, the evaluation plan must address how past performance will be
evaluated, including the effect of an offeror having little or no pertinent past performance. The past
performance evaluation team normally attempts to verify the accuracy of past performance
information submitted by an offeror.
What are the general standards of contractor responsibility? - ANSWERDetermination of
responsibility - determine the offeror is a responsible contractor/company. Utilize past performance
FAR 9.104; done before awarding the contract. In FAR 9.103 - "no purchase or award shall be made
unless the contracting officer makes an affirmative determination of responsibility".
Responsible - Have the necessary organization, experience, accounting and operational controls, and
technical skills, or the ability to obtain them (including, as appropriate, such elements as production
control procedures, property control systems, quality assurance measures, and safety programs
applicable to materials to be produced or services to be performed by the prospective contractor
and subcontractors). (See 9.104-3 (a).)
Differentiate between Clarifications, Communications, and Discussions. When would these types of
exchanges be used? - ANSWERCommunications are exchanges between the USG and offerors after
receipt of proposals, leading to establishment of the competitive range
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