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FCCM Training Study Questions And Answers With Latest Guide
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FCCM Training Study Questions And Answers With Latest Guide
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FCCM Training Study Questions And Answers WithLatest Guide
Procurement ANS Term used in the government for purchasing goods or services, receiving and
inspection, inventory management, contract administration, and disposal/surplus
Seven Stages of Public Procurement ANS 1. Need identification
2. Pre-solicitation
3. Solicitation preparation
4. Solicitation
5. Response Evaluation
6. Contract award
7. Contract management
Stage 1: Need Identification Process ANS Identify the need for a commodity/service and develop a plan to
address that need. This stage includes:
-Need identification
-Budget identification
-Purchasing strategy
Categories of purchases ANS -Emergency (non-competitive): delaying would cause immediate danger
-Exceptional (non-competitive): Agencies are mandated to purchase from a specific entity according to a
contract
-Competitive solicitations
Stage 2: Pre-solicitation process ANS Get background info to determine which method of competitive
solicitation is appropriate
What does a solicitation team do? ANS -Ensures that solicitation will meet the procurement need
-Define scope of procurement
-Identify public purpose
-Conduct a market analysis
,-Estimate potential costs
Procurement need ANS An identified lack of commodity or service
Payment Methods ANS Cost reimbursement
Fixed price
Fixed rate
A combo of the aforementioned payment methods
Cost reimbursement ANS The service provider is reimbursed for allowable commodities/services related to
the contract/grant
Fixed price ANS Payment for a service is distributed at specific intervals (ex: weekly, monthly)
Fixed rate ANS Payments are based on fixed rates, such as hourly rate of pay or per unit delivered
Solicitation methods ANS -Invitation to Bid (ITB): focused on price
-Request for Proposals (RFP): focused on price and quality
-Invitation to Negotiate (ITN): best value
Stage 3: Solicitation Preparation Process ANS Preparing a competitive solicitation before it is released to
the vendor community. This stage includes:
-Planning, drafting, and reviewing the solicitation
-Preparing the solicitation documents for posting
-Selecting the evaluation or negotiation teams
Competitive solicitations MUST include ANS -General Instruction to Respondents (PUR 1001)
-General Contract Conditions (PUR 1000)
Competitive solicitations GENERALLY include ANS -An introduction that explains the solicitation's goals
-Technical specifications/scope of work
, -Special instructions to respondents (instructions may include how to respond, evaluation criteria, basis of
award criteria, timeline, and the identification of the procurement officer)
-Special contract conditions
Should the procurement officer serve on the evaluation team? ANS NO
If the solicitation is a category 4 or higher, how many members should be on the evaluation team? ANS
Minimum of 3
Once a competitive solicitation is released, can members of an evaluation/negotiation team discuss proposals
or replies outside of a public meeting (including an informal phone call or email)? ANS NO
Stage 4: Solicitation process ANS Goal is to release and manage a competitive solicitation. Includes:
-Posting the solicitation document
-Responding to vendor questions
-Managing addenda to the solicitation document
Competitive solicitations should be posted on: ANS the vendor information portal (VIP)
Notices of public meetings should be posted on: ANS the Florida Administrative Register (FAR)
Methods of responding to vendor questions during an active solicitation: ANS -Pre response conference
-written Q&A period
-Directly contact procurement officer
Stage 5: Response evaluation process ANS This stage includes:
-Reviewing and evaluating responses to a competitive solicitation
-Negotiating with respondents (if appropriate)
-Making an award recommendation
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