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MCPPO-Public Contracting Overview-Exam-Questions with Correct Answers/ Verified/ Latest 2024/2025
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MCPPO-Public Contracting Overview-Exam-Questions with Correct Answers/ Verified/ Latest 2024/2025
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MCPPO-Public Contracting Overview-Exam-Questions with CorrectAnswers/ Verified/ Latest 2024/2025
Best Value - ✔✔Awarding contracts based on several factors
Factors for Awarding Contracts - ✔✔Vendor's ability to successfully complete the contract
on time and at the quality level specified, at the offered price
Technical quality of the supplies or services offered
Vendor's Past performance on similar contracts.
Principal Objective of Public Purchasing - ✔✔Obtain the materials, services, and facilities are
required by public organizations,
When and where the materials, services and facilities are needed
At the best price reasonably available,
Through open, fair competition,
At a reasonable cost
Key Control Activities related to Procurement - ✔✔Establishing Authority for Approval of
Transactions ,
Establishing Responsibility for executing Transactions,
Segregation of Duties
Control of access to Assets and Records
Monitoring
prior appropriation - ✔✔Municipal finance law and State law prohibits cities and towns
from expending funds on particular items beyond the specific appropriation without prior
authorization before entering into a contract
Four elements of a contract - ✔✔mutual assent,
Offer and acceptance
Consideration (amount of money paid, but can be another form of payment)
, Contract terms
Prohibit Payment - ✔✔You cannot pay a vendor unless there is a signed contract per law,
even if they have provided supplies and services
Collective Purchasing Agreement - ✔✔One of the participating jurisdictions will assume the
lead role in advertising and awarding the contract and act as the procurement officer on
behalf of the group. Only those that participated from the beginning can make purchases
under the contract.
Prohibitive payment - ✔✔MA law prohibits payment to a vendor under an invalid contract,
even if the vendor has provided supplies and services.
Collective Purchasing Agreement - ✔✔One of the participating jurisdictions will assume the
lead role in advertising and awarding the contract and act as the procurement officer on
behalf of the group. Only the jurisdictions participating in the original procurement may
make purchases under the contract
Public Procurement Law - ✔✔Allow the use of proprietary specifications only if certain
conditions are met.
Quality Requirements - ✔✔The quality requirements should be as thorough and rigorous as
necessary to ensure that you contract with a firm that is qualified to provide the supplies or
services you needs.
Contact Administration - ✔✔Regardless of which department handles these tasks, it is
important to keep records of product and vendor performance to ensure that your
jurisdiction gets the service it is paying for.
Vendor Evaluation - ✔✔All major contracts, the vendor's performance should be
documented throughout the course of the contract. For purchases of supplies or
equipment, it is often important to document product performance both to preserve
warranty claims and to help make future purchasing decisions. It is important to keep this
records because you may want to REJECT the bidder based on the poor performance on
other contracts. it is important to have documentation to back up your decision.
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