The agency team is anticipating a tough negotiation. What action should they take to ensure that they
are protecting themselves from making a bad agreement? A. conduct a mock negotiation B. establish
a bottom line C. develop a BATNA D. bring in a mediator - develop a BATNA
A team is trying to re...
The procurement professional was tasked with organizing a negotiation with a new contractor for a long
term contract for the supply of widgets. Neither side will budge on some moderate issues. What
planning activity could the official have put more effort into to avoid this impasse? A. conducting a mock
negotiation B. analyzing the other side's tactics C. generating a variety of options D. designing optimal
solutions - ✔✔generating a variety of options
During the negotiation, it may be necessary to do which of the following? A. hide your intentions
from the other team B. rigidly adhere to specific details C. anticipate the other party's tactics and plan
counter-tactics D. adjourn and conduct brainstorming sessions to develop team options -
✔✔anticipate the other party's tactics and plan counter-tactics
A buyer is meeting with a new supplier for the first time to begin negotiating a maintenance contract
for the company's products and equipment. What key items should the buyer cover with the supplier?
A. terms and conditions of that contract B. agency procedures C. supplier handbook D. contractual
terms and the supplier guidelines developed by the entity - ✔✔contractual terms and the supplier
guidelines developed by the entity
What is the responsibility of a procurement professional when conducting a negotiation? A. achieve the
agency's expected results at all costs B. document, record and acknowledge each step of the process C.
ensure that all members of the negotiation team have rehearsed strategies and roles D. ensure that the
other party has a comfortable and amiable negotiation environment - ✔✔document, record and
acknowledge each step of the process
On what are good negotiated agreements based? A. the interests of both parties B. a balance of powers
C. the position of both parties D. good friendships between both parties - ✔✔the interests of both
parties
,The agency team is anticipating a tough negotiation. What action should they take to ensure that they
are protecting themselves from making a bad agreement? A. conduct a mock negotiation B. establish
a bottom line C. develop a BATNA D. bring in a mediator - ✔✔develop a BATNA
A team is trying to reach an amicable agreement with a supplier. On what should they focus? A. the
positions of both sides B. mutual interests C. the bottom line D. the problem - ✔✔mutual
interests
An agency is about to enter the negotiation of a complex agreement. What guidelines should be used to
choose the team? A. high profile managers who will stand up to the other side B. a team member to
match each of the members on the other side's team C. a team of lawyers and financial analysis D. those
who have essential skills and knowledge relevant to the negotiation - ✔✔those who have essential
skills and knowledge relevant to the negotiation
What signals the completion of the negotiation? A. an agreement reached at the negotiation table B.
a written and executed contract C. finalized negotiation documentation D. selection of the type of
contract to be used - ✔✔a written and executed contract
After the negotiation team is chosen what important preparatory step should be taken next? A.
establish the ground rules B. conduct a mock negotiation C. agree on the goal of the negotiation
D. determine who will document the negotiation - ✔✔establish the ground rules
A contractor has appealed a decision rendered by the authorities. What determines if the contractor must
continue working? A. contract termination clause B. contract terms and conditions C. contractor's scope of
work D. request for equitable adjustment (REA) - ✔✔contract terms and conditions
An agency's warehouse operator received a shipment of 50 boxes of screws. After a cursory expection,
the operator begins using the screws immediately. After using about twenty of the screws over the next
two days, the operator is disturbed by the fact that 8 of the 20 screws used, cracked after about six
hours of use. At that point, the operator started to inspect the remaining boxes and realized that several
screws in each box appeared to have a crack or had what looked dlike a weak spot in the middle,
concluding that the screws were defective. The operator calls the seller and lets him know he is revoking
acceptance of the shipment. The seller says he cannot revoke the shipment because the goods were
accepted 2 days ago. Legally, what is the best explanation of this situation? A. Within a reasonable
amount of time, the agency has a right to revoke acceptance when they become aware of a latent
defect. B. Because the - ✔✔within a reasonable amount of time, the agency has a right to revoke
acceptance when they become aware of a latent defent
,An award for a large construction contract has been made and the post-award conference has taken
place. What should the contract office do next? A. make sure the contractor understands the technical
requirements B. produce a formal report summarizing the major issues and identify issues not resolved
C. discuss payment proceedings D. schedule a follow up meeting to monitor performance -
✔✔produce a formal report summarizing the major issues and identify issues not resolved
An agency purchases color toner for their printers from a supplier through a bid process. The delivery of
the toner has been an issue and recently the cartridges have been malfunctioning in the printers. What
should the buyer do first? A. terminate the contract for non-performance B. document the
performance in the supplier file and notify the supplier for corrective action C. purchase the toner from
the next low bidder D. finish the contract and remove the supplier from the next bid - ✔✔document
the performance in the supplier file and notify the supplier for corrective action
A buyer was informed that the roof of a new building delivered for official occupancy six months ago
was leaking. A third party roof engineer hired by the agency determined that the leaking was due to the
inconsistent mil thickness of the roofing membrane material. The buyer can request the roofing
manufacturer to compensate them for what reason? A. latent defect B. patent defect C. substantial
completion D. acceptance of minor nonconformities - ✔✔latent defect
A contract is issued for a road resurfacing project. The contractor commences the work but after a
day, phones the buyer to say that the project will be delayed. The contractor states the specifications
were not accurate and there is a requirement to add aggregate to raise the road level. What is the
buyer's first step? A. issue a purchase order for the additional aggregate B. phone the project authority
to find out when the contractor started C. contact the legal dept D. review the contract with the
project authority and the contractor to determine the problem - ✔✔review the contract with the
project authority and the contractor to determine the problem
The county has contracted with a band to perform at the state fair. The band must arrive two days prior
to the concert date to prepare. Five days prior to when the band was to arrive, the county experienced a
severe storm that caused major damage to the stage. As a result, the band had to find and secure, at
their expense, another local location for one day to practice for their show. What change must the
county make to the band's contract? A. complete a change order to allow for the change B. move the
concert to another venue C. make a reasonable equitable adjustment D. delete a day of work from the
band's contract - ✔✔make a reasonable equitable adjustment
An agency is dealing with the poor performance of one of its contractors. The building manager tried to
resolve the problem with the on-site supervisor, buy there was no change. What is the next step the
, agency should take? A. terminate the contract for poor performance B. contact legal representative for
breach of contract C. contact the on-site supervisor again to work on the issues D. contact the
contractor to resolve the issues - ✔✔contact the contractor to resolve the issues
An agency hired an architect through a competitive process to design a new civic center. After the
conceptual design was approved, the agency's council pushed the project back five years due to a
recession. If language in the contract permitted it, what would be the most likely step for the agency? A.
termination for cause B. termination for convenience C. declare force majeure and terminate the
contract D. suspend the contract until funds are available - ✔✔termination for convenience
The operation of a municipal owned campground is licensed to ABC Corporation. After contract
execution it was discovered that the address of the corporation listed for notices was incorrect. What
type of contract modification would most likely be used? A. bilateral modification B. change order C.
amendment D. unilateral modification - ✔✔amendment
The loading dock crew at an entity warehouse took receipt of a shipment from a supplier. One day later
the shipment was inspected and damaged goods were identified. When the supplier was notified they
claimed that the entity had accepted the goods and that they (the supplier) were no longer responsible.
What should the entity do first? A. immediately return the damaged goods to the supplier B. contact
the user department to see if they will accept the damaged goods C. remind the supplier that taking
receipt of a shipment is not the same as accepting a shipment D. find another supplier and break the
contract with this supplier - ✔✔remind the supplier that taking receipt of a shipment is not the same
as accepting a shipment
New kitchen equipment in the Governor's residence kitchen was competitively bid, awarded and the
order for the equipment has been placed. The Director of General Services discovered that the Governor
and First Lady will be out of residence for the next three weeks. Knowing it would be easier for the
Genral Services staff to install the equipment with the Governor and First Lady away, the Director calls
her procurement officer to see if anything can be done to move the installation forward. What should
the procurement officer do? A. call the supplier to see if the order can be expedited B. cancel the order
and buy the equipment locally C. go forward with the project as it is currently scheduled in the contract
documents D. review the order acknowledgment to check on the estimated ship date of the equipment -
✔✔call the supplier to see if the order can be expedited
The buyer contacts Widgets-R-Us to see if an item can be shipped sooner than what had been originally
contractually agreed upon. The supplier states they can deliver in one week. What should the buyer do? A.
thank the supplier and wait for the delivery to arrive B. notify the ordering dept that the items will
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