Contract Value - CORRECT ANSWER >>>>The initial value of the
contract, plus any amendments, renewals and extensions for
the contract's full existence.
Statewide Procurement Division (SPD) - CORRECT ANSWER
>>>>The entity that delegates purchasing authority to state
agencies for non-IT goods and services,
Purchasing authority - CORRECT ANSWER >>>>The ability of an
agency to purchase goods and services using state funds.
Delegation of purchasing authority - CORRECT ANSWER
>>>>Assigning purchasing authority to an agency
Texas Department of Information Resources (DIR) - CORRECT
ANSWER >>>>The entity that delegates purchasing authority to
state agencies for IT goods and services
,2|Page
Statewide contract management development team
responsibilities - CORRECT ANSWER >>>>-develops and
administers over 250 statewide contractors representing
several thousand-line items of products/services
-develops term, managed, and TXMAS contracts
-Processes open market requisitions on behalf of state
agencies, universities, and more than 1600+ Texas SmartBuy
members
-assists with reporting requirements and vendor performance
issues
Office of Vehicle and Fleet Management - CORRECT ANSWER
>>>>Assists state agencies in managing their vehicle fleet
Statewide Travel Management Program - CORRECT ANSWER
>>>>Manages travel expenditures, monitors travel activity, and
provides discounted travel services
Statewide mail operations - CORRECT ANSWER >>>>Processes
approximately 14-17K pieces of mail per day (interagency mail)
Historically Underutilized Business Program (HUB) - CORRECT
ANSWER >>>>Promotes full and equal business opportunities
subcontracting opportunity for any procurement with an
estimated contract value of $100,000 or greater. For businesses
owned by female, minority, or service disabled veterans.
,3|Page
Procurment Oversight and Delegation Portal (POD) - CORRECT
ANSWER >>>>Conducts solicitation reviews and delegates
purchasing authority to state agencies for service solicitations
valued over $100,000. Coordinates with the Contract Advisory
Team (CAT)
Contract Advisory Team (CAT_ - CORRECT ANSWER >>>>An
interagency oversight team. Reviews and makes
recommendations on solicitations with an estimated value of at
least $5 million. These solicitations must be submitted through
the POD portal and will be turned around within 30 days.
Quality Assurance Team (QAT) - CORRECT ANSWER >>>>An
interagency oversight team. Oversees major information
Resources Projects (MIRPs) and associated contracts. They
review the project plans, procurement/acquisition plan,
proposed contract terms, and partially executed contracts.
Applications supported by SPD - CORRECT ANSWER >>>>Texas
Smart Buy, TXMAS, Vendor Performance Tracking System
(VPTS), Centralized Master Bidder's List (CMBL)
Texas SmartBuy - CORRECT ANSWER >>>>An online ordering
system that has statewide contracts for non-IT goods and
services (bulk contracts, managed contracts, TXMAS- out of
state or federal- contracts)
, 4|Page
Electronic State Business Daily (ESBD) - CORRECT ANSWER
>>>>Where we advertise solicitations and notice of awards for
contracts over $25,000
Centralized Master Bidder's List (CMBL) - CORRECT ANSWER
>>>>Master database for purchasing entities to to receive bids
for their products or services. If $10k-$25k, you must solicit 3
active vendors (2 HUBs). If over $25k, must solicit all eligible
vendors on the list that services the geographic region.
Centralized Master Bidder's List (CMBL) documentation -
CORRECT ANSWER >>>>A copy of the bid list (with date) must
be placed in the procurement file
Vendor Performance Tracking System (VPTS) - CORRECT
ANSWER >>>>Allows agencies to score vendors, track vendor
performance, and provides information to contract
developersCollects vendor performance reports from the
agencies.
When do you report to VPTS? - CORRECT ANSWER
>>>>Contracts at or greater than $25k. Reporting is required in
30 days
What are the VPTS reporting requirements for contracts valued
over $5 million? - CORRECT ANSWER >>>>Vendor performance
reports are required annually and at each key milestone. The
contract can't be extended until the vendor performance
reports have been submitted to VPTS
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