Exam (elaborations)
2024 AEMA TERMS QUESTIONS AND ANSWERS WITH SOLUTIONS 2024
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2024 AEMA TERMS QUESTIONS AND ANSWERS WITH SOLUTIONS 2024
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2024 AEMA TERMS QUESTIONS ANDANSWERS WITH SOLUTIONS 2024
Staffing - ANSWER Encompasses the complete function of providing all necessary services to particular
group or organization
Volunteer - ANSWER Free workers, good way to receive free help.
Student-Assistants - ANSWER Type of workers that are a efficient and cost effective way to have more
help. (Helpful to recruit first year students, athletes who are injured)
Full-Time Wokers - ANSWER Full time workers, natural way to look is from in house staff, such as interns
or GA's.
Ignorance of the law - ANSWER A factor for finding someone liable, by not knowing the laws and
regulations that pertain to our areas of responsibility
Disregarding the Law - ANSWER A factor for finding someone liable. Once you know the law, make sure
you do not disregard it
Failure to Act - ANSWER A factor for finding someone liable that is the leading cause of liability for a
sports manager. Some have good intentions but lack the drive or ability to act until a serious injury
occurs.
Failure to Warn - ANSWER A factor for finding someone liable. When dangers cannot be eliminated, you
must warn participants of risks.
Expense - ANSWER A factor for finding someone liable. Some lawsuits cost way more than the extra
dollars required for upgrading equipment and facilities.
Formal Evaluations - ANSWER Formal way to document how a worker is doing, must be a paid employee.
Must keep an eye toward protecting the best interests of the athletic department while doing these.
,Informal Evaluations - ANSWER Studying the personalities and interests of staff members. Informal way
of evaluating workers.
Personnel Records - ANSWER Records that documents a workers hours, wages paid, work schedules,
performance evals, and travel records.
Master Budget - ANSWER A budget conducted by the business office
Operational Budget - ANSWER A budget that is conducted by each department based on their
knowledge of how they operate
Receiving Step of the Ordering Process - ANSWER Once the product has been received, inventory should
be reconciled with orders placed. Hand counts should be made upon delivery to ensure that the amount
of product matces up to packing slips.
Inventory Step of the Ordering Process - ANSWER Knowing how much and where your product is
located, and also equipment and gear that is being repaired and reconditioned.
Inventory - ANSWER The sum of all goods belonging to you team or institution for which you are
responsible for. This includes records you keep about equipment repair and also reconditioning.
Procurement Step of the Purchasing Process - ANSWER The act of obtaining or purchasing goods and
services
Initiation Step of the Purchasing Process - ANSWER A request is made for product after inventory is done
and a need is identified.
Review of Request Step in the Purchasing Process - ANSWER The proper people will either approve or
reject the request after consideration
Review of Purchasing Decision-Making Priorities Step in the Purchasing Process - ANSWER Selecting the
right supplier, taking advantage of legitimate discounts while taking into consideration of the
standardization of the school issued items being used by multiple sports teams
,Preparation of specifications and bids Step of the Purchasing Process - ANSWER When bids are
submitted by contractors or vendors and are reviewed, resulting in a decision to choose a vendor that
fulfills the needs
Issue of Purchase Order to Supplier Step of the Purchasing Process - ANSWER After the bids have been
awarded, the purchasing agents prepared specific recommendations for approval. Once approved, a
purchase order is issued that fulfills the requirements.
Tracking the Purchase step of the Purchasing Process - ANSWER Track the order to make sure it will be
received on time. If there are any issues, contact the vendor.
Central Receiving Step of the Purchasing Process - ANSWER They are responsible for receiving the goods,
signing for them, and recording the incoming goods. Receipts are important and also making prompt
allocation to the appropriate department.
Documentation of Order Step of the Purchasing Process - ANSWER Records showing that the order was
received and also correct numbers were shipped.
Inventory - ANSWER Should be done after the end of the season, and also just before the ordering of
equipment for next season. Important to do a very detailed inventory process so you can save money
and avoid carrying too much product
Factors that play a part in a timely delivery of goods - ANSWER 1. Overseas products
2. Increased in demand
3. Greater desire for customized product
(important to order equipment early enough so that you can add it to your inventory, label it, and issue it
BEFORE the start of the season)
When to order for Fall Sports - ANSWER March 1st
When to order for Winter Sports - ANSWER June 1st
, When to order for Spring Sports - ANSWER October 1st
Formal Bids - ANSWER Bids that require public advertising and public opening and are rewarded to the
lowest responsible bidder
Informal Bids - ANSWER Bids that are less important, used if dollar amounts are small. Can be made over
the phone or written quote
When should bids be sent out? - ANSWER Right after your end of the season inventory is done and a
need for the equipment is established
Factors when ordering custom items - ANSWER -Receive samples to help fit the athlete before ordering
sizes
-Order extras, such as blank jerseys in all sizes
Purchase Order - ANSWER Document that spells out exactly what the seller will provide and serves as a
contract between the school and the vendor.
Benefits of an electronic Purchase Order - ANSWER -Faster
-More efficient record keeping
-Also gives the business manager better control over who is ordering items
Free on Board (FOB) - ANSWER Cost of shipping is payed for by the seller
Benefits of Credit Card Purchases - ANSWER -Creates a more streamlined process
-Eliminates hours of paperwork
-Reduces cost
-Improved access and communication
-Creates paper trail
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