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Workday Terms – Complete Study Guide
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Workday Terms – Complete Study Guide
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Workday Terms – Complete Study Guide Supervisory Organization Hierarchy Right Ans - Used to group workers into a management hierarchyOrganization Types Right Ans - Supervisory, Cost Centers, Matrix, Location Hierarchy, and Custom Organizations
Matrix Right Ans - Allow you to assign managers to workers temporarily Example of a matrix organization is project teams
□ Each project may be assigned a project manager who will act as a temporary
manager over workers until the project has been completed
□ These matrix organizations can group workers together without changing their supervisory organization manager
Workers and managers associated in a matrix organization are represented in a hierarchy with a dotted line
Cost Center Hierarchy Right Ans - Used to group cost center into a management hierarchy Cost centers can be location, department or groups
Location Hierarchy Right Ans - Used to group locations into a region hierarchy
Locations can be a city, state, region, country, etc
Business Process Right Ans - Helps define and implement business processes to suit the way your company works
you choose the tasks that compose a business process and what order they must be completed
Business Process Components Right Ans - created using a combination of actions, approvals, approval chains, to dos, and checklists
Action Right Ans - Can be a single task, or it can be a sub-process that triggers a list of multiple tasks Approval Right Ans - An approval of a task or event
To do Right Ans - A reminder to complete a task, either within Workday or outside the system
Condition rules Right Ans - Control whether a step will be activated
Notifications Right Ans - Can be sent in Workday or to an email address
BP configuration options Right Ans - Workday delivers pre-configured default business process definitions Although you cannot create your own business process, you can edit existing processes and control access through configurable security Can also copy a definition, and modify it to meet the needs of a particular organization, if needed The Business Process Configuration Options report details all available actions
for a business process and which approval actions and sub-processes are allowed Details the save options, restrictions, prerequisites, and more
Constrained Right Ans - Members will only have access to data for assigned
constraints, such as organizations
Business process security policy Right Ans - controls access to a business process
- Specifies which security groups have permission to access each stem of a business process - applies to a single business process
Functional areas Right Ans - secure domain and business process security policies Staffing Models Right Ans - define how jobs are defined and filled. Staffing models determine: - The level of control that can be placed on staffing - Where hiring restrictions are set - How workers, jobs and positions can be moved between supervisory organizations - The level of reportable data available
Two staffing models in Workday: Position management and Job Management
Position Management Right Ans - key characteristics:
- a position must be open to hire, transfer, promote, demote a full-time or contingent worker into an org
- separate hiring rules and restrictions for each position, -specify number of positions to fill before a worker can be hired, -positions can be closed if they are no longer needed and provides greater control over hiring Think of a table with chairs, if the chair has a person in it it's a position and its filled, if no one sits there then its unfilled.
Job Management Right Ans - key characteristics: -hiring restrictions apply to all jobs at the organizational level
-no requirements to set limits on number or positions to be filled, -workflow and approvals are used to control the number of workers and no ability to report on unfilled positions
ex: Retail and seasonal jobs Manufacturing occupations
Job Profile Right Ans - A job profile enables you to specify general characteristics of a position or job and identify special skills, training and other qualifications. A job profile can be used to create multiple positions or jobs within organizations. - Job profiles can be localized and restricted by country
They exist independent of any organization in Workday because a job profile can have a 1:1 relationship with a position/ job (ex. CEO) or you can have a generic profile of and that can be attached to multiple positions in multiple supervisory organizations (ex. Exec Assistant.)
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