1. Best practice is that the solicitation specifies all insurance
policies that must be mainted
by the contractor. What is one
of the requirements?
2. Overview of Deliverables
3. Contract Value
4. Name 3 SPD - Purchasing Authority by Rule
5. What does SPD - (State Procurement D...
CTCM Study Guide Questions And Answers 2024/2025 1. Best practice is that the solic - itation specifies all insurance policies that must be mainted by the contractor. What is one of the requirements? Policies must be obtained from insurance companies licensed in Texas with at least an "A -" rating, and maintained yearly 2. Overview of Deliverables Agency Equipment, required permits, Sub- contractor responsibilities, Criminal Back - ground, Security Policies, Lease Condi - tions, Disposal of Property 3. Contract Value Initial + Amendments + Renewals + Exten - sions for the life of the Contract 4. Name 3 SPD - Purchasing Au- thority by Rule 5. What does SPD - (State Pro- curement Division) do? 6. Disclosure of Potential Con- flicts of Interest for Procure - ment Employees Spot Purchases of $10 ,000 or less One Time Purchase of Goods of $50,000 or Less Purchases of Services of $100,000 or Less Delegates purchasing authority for Non-IT goods/Services Disclose Avoid Financial Interest - Owns/controls at least 1% interest in the business. Reason - ably foresees contract could result in finan - cial benefit to employee or official 7. Affinity Related By Marriage 8. Affinity 1st Degree Spouse, Spouses parents, Step Kids, Son in Law/Daughter in Law 9. CMBL requirements for solici - tations over $25,000 Must solicit all eligible vendors on the list that serves the geographic region 10. Acquisition Plan Tracks all procurement activities during the procurement cycle Used during transition from Contract Devel - oper to Contract Manager CTCM Study Guide Questions And Answers 2024/2025 11. Quality Assessment Plan Is the tool used to assist Contract Managers understand, monitor, and mitigate risk dur- ing the administration of a contract. 12. (IFB) Invitation for Bid Used when - Products/Services are Stan- dardized and Uniformed 13. IFB advantages Award process is simpler 14. Best Value for IFB Determine if price, goods, and services meet specifications. 15. IFB Disadvantages -Specifications may be difficult to develop -Does not encourage innovative solutions -Negotiations are not allowed if there is more than 1 responsive bidder 16. SPD Reviews and Delegation Process 17. (RFP) Request for Proposal and (RFO) Request for Offer -Goods > $50,000 (OMR) Open Market Requisitions) -Services > $100,000 (POD) Procurement Oversight and Delegation Portal. When negotiations are desired. Vendors ex- pected to provide innovative ideas or solu- tions 18. RFP and RFO advantages -Allows custom proposals , different ap- proaches to the same business need. -Allows negotiations 19. Best Value for RFP and RFO Considerations in addition to price are used to determine best value. 20. RFP and RFO disadvantages -Lead time for procurement is much greater -Evaluations tend to be more complex 21. What is the difference be - tween (RFP) Request for Pro- -RFP - Non-IT -RFO - IT (Techno) posal and (RFO) Request for Offer? 22. Contract Value for Ethic Re- quired forms $1 Million and Above 23. Ethics Required Forms -SAO Nepotism Disclosure Statement -TEC Disclosure of Interest Parties (1295) 24. SAO Nepotism Disclosure Statements 25. TEC Disclosure of Interest Parties (1295) 26. solicitation on CMBL that is valued between $10,000 to $25,000 27. CMBL - Centralized Master Bidder List 28. RFQRequest for Qualifica - tions 29. When does price become a factor for (RFQ) Request for Qualifications solicitations? Purchasing Personnel and Agency Admin - istrative Head -The vendor completes and signs -Submitted to the agency -Contract Developer acknowledges at the Texas Ethics Commission Website Must solicit 3 active vendors on CMBL (2 HUB) Online directory that provides public pro - curement professionals the ability to foster competition between vendors. selection is based solely on the skills and qualifications for the vendor. Price is not a factor until after the vendor is selected 30. RFQ advantages Emphasizes competency and experience of the vendor 31. RFQ Disadvantages -Vendor selected for price is negotiated -Two Step Process 32. Contract Terminations - Terminated by Mutual Agreement - Terminated for Convenience
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