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Smartsheet Permissions 2024 – Questions/Answers
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Smartsheet Permissions 2024 – Questions/Answers
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Smartsheet Permissions 2024 – Questions/AnswersWhat is the difference between a licensed user and a collaborator in
Smartsheet? Correct Ans - Licensed user - a full user with a paid
license
Collaborator - limited access who can only view or edit certain sheets or
workspaces
What are the different levels of access that can be granted to a user in
Smartsheet? Correct Ans - Owner, admin, editor, viewer, and
collaborator
How can you audit who has accessed a sheet or workspace in Smartsheet?
Correct Ans - Looking at the sheet history or activity log
Can you share a sheet with someone outside of your organization and still
maintain control over their access to the data in the sheet? Correct Ans
- Yes, you can use a public link. They will not be able to edit or change
anything on the sheet
What is the best way to revoke access to a sheet or workspace for a former
employee or contractor? Correct Ans - Remove them from the
sharing settings, or transfer ownership of the sheet to another user
What are the different sharing settings that can be applied to a sheet or
workspace in Smartsheet? Correct Ans - Viewer, commenter,
Admin, Editor - cannot share, and Editor - can share
How can a user be given different levels of permission in Smartsheet?
Correct Ans - Change their access level in the Sharing settings of a
Smartsheet or Workspace
What functions can an Owner perform in a Smartsheet? Correct Ans -
An Owner can perform all functions in a Smartsheet, including sharing,
editing, and deleting sheets. They can also change their own level of
permission or transfer ownership of a sheet
, What functions can an Admin perform in a Smartsheet? Correct Ans -
An Admin can perform most functions in a Smartsheet, including sharing,
editing, and deleting sheets. However, they cannot transfer ownership of a
sheet or change their own level of permission
What functions can an Editor perform in a Smartsheet? Correct Ans -
• Editor - can share: Can edit unlocked sheet contents, add documents,
comment, and share with collaborators but can't modify the column layout
• Editor - cannot share: Can edit sheet unlocked contents, add documents,
and comment but can't modify the column layout or share with
collaborators
What functions can a Viewer perform in a Smartsheet? Correct Ans -
A Viewer can only view content in a Smartsheet and cannot edit or share
the sheet
Can a Viewer edit or make changes to a Smartsheet? Correct Ans -
No, a Viewer cannot edit or make changes to a Smartsheet
Can a Viewer share a Smartsheet with other users? Correct Ans -
No, a Viewer cannot share opr modify a Smartsheet
Can an Editor add a row or column in a Smartsheet? Correct Ans -
No, an Editor can edit cells, but not add rows or columns in a Smartsheet
Can a Viewer add a comment to a cell in a Smartsheet? Correct Ans -
No, a Viewer cannot add a comment to a cell in a Smartsheet
Can an Admin change the Owner of a Smartsheet? Correct Ans - No,
an Admin cannot change the Owner of a Smartsheet; only an Owner can
transfer ownership
What permissions should you give to someone who only needs to view a
Smartsheet? Correct Ans - A Viewer should only be given View-only
access to a Smartsheet
What permissions should you give to someone who needs to edit cells in a
Smartsheet? Correct Ans - An Editor should be given Edit access to
a Smartsheet
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