CTCM - Certified Texas Contract Management (Questions
& Answers) Already Graded A+
Certified Texas Contract Manager
• professional title containing the "contract"
• contract management duties 50% or more
• Manages any contract in excess of $5,000,000.
Statewide Procurement Division (SPD) is the central authority for state agencies
in procurement for:
- Procurement guidance
- Education
- Statewide contract development services
- Delegation of purchasing authority
What does Statewide Procurement Policy
and Outreach do?
• Conducts policy research
• Training and certification for procurement professionals
• Customer service support through the Outreach Team
• Solicitation reviews & delegated purchasing authority
The Statewide Contract Development team
develops statewide contracts for:
• State agencies
• Institutions of higher education
• Local governments
The Statewide Contract Management Team
assist state agencies with:
• Day-to-day contract management
• Contract administration
• Reporting requirements
• Vendor performance issues
Procurement Oversight &
Delegation Team (POD) oversee:
• Solicitation reviews & delegation of authority
• Oversee Services greater than $100,000
• Coordinate review of solicitations greater than $5M+
• CAT members consists of multiple agencies
• Risk to agencies with delegating purchasing authority
Centralized Master Bidders List
• Master database to foster competition between vendors
• CMBL has an additional list that references HUB
Requirements for Contracts $5,000 - $25,000
Requires informal bidding process by which three (3) Centralized Master Bidder's List
(CMBL) vendors, two (2) of which MUST be Historically Underutilized Businesses
(HUB), in the relevant industry must be solicited for bids or proposals.
Historically Underutilized Business (HUB) Program
, • Promotes full and equal business opportunities
• Subcontracting in solicitations valued at 100K or greater
Office of Vehicle Fleet Management (OVFM)
• Assists agencies with state reporting of fleet vehicles
• Interagency contracts with state agencies and institutions of higher education to
maintain the system
• Assists state agencies to monitor fleet maintenance and vehicle information
State Travel Management Program (STMP) Contracts travel services for?
- State agencies
- Institutions of higher education
- TX SmartBuy Members
• Local governments
• Public school districts
• Community colleges
• Monitors contracts and hotel rate agreements
Statewide Mail Operations
• Mail services to state agencies and universities
- Delivery and collection of interagency mail
- Delivery and collection of state warrants
- Mail equipment purchases, leasing and service
renewals and approvals for state agency requests
- Outgoing mail
- Creates guidelines for mail handling
- USPS liaison
What is the purpose of the Electronic State Business Daily (ESBD)?
• Used for posting solicitations
• Informs potential contracting opportunities
• Notification of contract awards
• Solicitations valued at $25,000+ MUST be posted on ESBD
Statutory Required Vendor Performance Tracking System
(VPTS) is used for:
• Vendor performance reporting from state agencies
• Agencies must post vendor reports for contracts $25,000+
• Scoring vendors
• Tracking vendor performance
• Supplying information to state agencies
• Provides vendors an opportunity to respond to feedback
Texas Multiple Award Schedule
(TXMAS)
• TXMAS contracts to supplement the term contracts
issued and negotiated by State Procument Division
• Prior to purchasing from a TXMAS contract, state
agencies must follow applicable statutes, as required,
and purchase from TIBH, TCI, and SPD term contracts
first (this does not apply to local governments).
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