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HRM3703 ASSIGNMENT 3
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HRM3703 ASSIGNMENT 3
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ASSIGNMEN
T 3
This document contains
workings and solutions to
the question below
Admin
JIMMY COSMAS
, Question 1
Caroline Ramabulana works at TechSmart, a company that sells cell phone and tablet
accessories. The company implemented an HRIS that enables employees to capture
some information on the HRIS and access policies of TechSmart. Managers can use the
HRIS to keep track of their team’s performance via the HRIS as the information from their
sales application is automatically imported to the HRIS. The HRIS that TechSmart is using
can be accessed by all employees by means of an App (application). Identify the type of
structural approach that TechSmart is using for the human resource administration. (1
mark) Apart from the fact that the implementation of such an HRIS could save time for the
HR department, why would an organisation like TechSmart have chosen such a system?
(3 marks) [4] Your answer to this question will probably be more or less half a page long,
where you include all the relevant facts and discussions as per the question above.
TechSmart is utilizing a centralized structural approach for human resource
administration through the implementation of an HRIS (Human Resource Information
System). The HRIS serves as a digital platform accessible to all employees through an
application (App), providing a convenient and efficient means of capturing information,
accessing company policies, and enabling managers to monitor their team's
performance.
One reason why an organization like TechSmart would choose to implement such an
HRIS is the time-saving potential it offers for the HR department. By automating various
HR processes and consolidating employee data in a centralized system, the HRIS
reduces the need for manual data entry, paperwork, and repetitive administrative tasks.
This allows HR professionals to focus on more strategic and value-added activities, such
as talent management, employee development, and organizational planning.
Additionally, the HRIS streamlines access to company policies and procedures. With the
system readily available on employees' devices, they can easily refer to and stay
updated on TechSmart's policies, ensuring consistency and compliance across the
organization. This accessibility also promotes transparency and self-service, empowering
employees to find relevant information independently, reducing the need for constant
HR intervention for policy inquiries.
The integration of the HRIS with the sales application used by TechSmart further
enhances the system's benefits. By automatically importing sales data into the HRIS,
managers can efficiently track their team's performance, monitor sales metrics, and
generate reports. This integration eliminates the need for manual data transfer between
systems and provides real-time insights into sales performance, enabling managers to
make informed decisions and take timely actions to improve sales outcomes.
Moreover, the HRIS enables better data management and analysis. With all employee
information stored in a centralized database, TechSmart can generate meaningful
reports and analytics on various HR metrics. These insights can aid in identifying trends,
patterns, and potential areas for improvement in workforce management, performance
evaluation, and employee engagement.
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