Everything you need to ace your GCSE exam. Includes two years of revision notes and an in-depth summary of GCSE Business Studies. Discussing everything business-related, you will learn the various elements and functions of business including operations, finance, marketing, human resources, manageme...
Microsoft Word
Mail Merge
Mail merge is a word processing feature that allows users to personalise letters with names
and addresses from a database.
The five main steps in setting up a mail-merged letter are:
1. create the database with fields for the names and addresses of the people to send
the letter to
2. write the letter using a word processing package and link the letter to the database
3. use a query to find a subset of relevant people and send a targeted letter to them
4. using the mail merge wizard, enter codes in the letter where the name and address
of the customers should appear
5. merge-print, taking the data from the database and inserting it in the letters,
producing one letter for each person in the subset of relevant people from the
database
, Spreadsheet
Spreadsheet structure
A spreadsheet consists of a table of cells arranged into columns and rows. Columns are
normally represented by letters and rows by numbers. Each cell, therefore, has an 'address'
and can be located by its column and row – C5 for example.
Cells commonly contain one of five different data types:
1. Boolean values: Boolean or logical values are either TRUE or FALSE. For example,
this could be Male/Female or Yes/No
2. Dates and times: Stores dates and times that can be used in calculations, such as
calculating ages from dates of birth, or wages from hours worked
3. Values: Numbers. Whole numbers (1, 2, 500) and decimals (1.5, 80.45 etc.) can be
used interchangeably within a spreadsheet. For example, a quantity in stock may be
represented by a whole number, while employee hours may be represented by a
decimal number
4. Text: Descriptive pieces of information such as names, addresses and post codes
5. Formula: Allows you to add, subtract, multiply or divide information in one cell by
the values in another cell. More complicated formulas containing algebraic
expressions and other mathematical equations can also be used
Functions and Formulas
Functions make more complex calculations. Simple and regularly used functions include:
=SUM – adds values in selected cells
E.g. =SUM(A1:A5)
=MIN – finds smallest value
=MAX – finds largest value
=AVERAGE – finds the average value
=IF – change the value of a cell if something is true
For example, to "pass" scores above 70:
=IF(A1>70,"Pass","Fail").
Symbols used in formulas
There are a number of symbols used in formulas or calculations. These are the most
common ones:
‘+’ add
‘-’ subtract
‘*’ multiply
E.g A:5*A:6
‘/’ divide
Like formulas, all functions start with an equals sign (=) followed by the function’s name, eg
SUM, MIN, MAX, etc.
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