Spending Chain Purchase Orders 2023
Spending Chain is made up of two sub-processes: Ans- •The Acquisition Process is made up of the
Material Master Data, the Vendor Master Data and the Procurement of Goods or Services.
•The Accounts Payable Process is made up of Post Invoice and Payment Pro...
Spending Chain Purchase Orders 2023
Spending Chain is made up of two sub-processes: Ans- •The Acquisition Process is made up of the
Material Master Data, the Vendor Master Data and the Procurement of Goods or Services.
•The Accounts Payable Process is made up of Post Invoice and Payment Programs.
What are purchase orders? Ans- is a way GFEBS records an obligation based on a pre-commitment or
commitment document. After a Purchase requisition (PR) is funds certified, it will require a Purchase
Order to obligate funds.
What is another way to post an obligation in GFEBS? Ans- A Funds Commitment document. It is different
from a PO because it does not require a commitment document as it posts a simultaneous commitment
and obligation. These documents are more commonly used for Miscellaneous Payments not subject to
Prompt Payment, travel external to the Defense Travel System (DTS) and are sometimes posted via a
system partner interface as is the case with DTS and the Funds Control Module (FCM). These documents
are financial documents created with transaction code FMZ1.
What is the transaction code to create a funds document? Ans- FMZ1
Contract Ans- A legally-binding agreement between a buyer and a vendor over a specified length of time
for the purchase of goods or services for a specified quantity or price. A contracting office must
administer the contract to establish an agreement with the awarded vendor.
Contract Line Item Number Ans- A unique, four-digit number that identifies a specific contract line item
on a contract. Contracts identify the items or services to be acquired as separate contract line items.
Funds Commitment Document Ans- A way to record an obligation in GFEBS, other than a purchase order
(PO). It is used to commit and as an obligation in one step, for business processes in which a purchase
requisition (PR) or PO is unnecessary (i.e., for obligations who payments are not subject to the Prompt
Payment Act (PPA)).
Direct Cite Line Item Ans- is a MIPR Line Item accepted by the performing Activity as Direct Cite Basis
(Category II) - the requester's fund is cited directly on all documents needed to support the fulfillment of
, the MIPR Line Item. The requester's funds stay in the Commitment stage until a copy of the obligation
document (e.g., contract award) is received back from the performing activity
Department of Defense (DD) Form 448 Ans- Military Interdepartmental Purchase Request (MIPR); DD
Form 448-2 - Acceptance of Military Interdepartmental Purchase Requests (MIPR)
The Non-DTS Travel Ans- encompasses all travel that is not administered in the Defense Travel System
Reimbursable Line Item Ans- is a MIPR line item accepted by the performing Activity on a Reimbursable
basis - the Performing Activity fulfills the MIPR requirement "in-house"
The Transportation Account Code (TAC) Ans- identifies the appropriate Department of Defense (DoD)
component and appropriation chargeable for movement of material
Purchase Order Processor Ans- Responsible for manually entering POs directly in GFEBS and for entering
PO modifications
They also manually enter a funds commitment document in GFEBS for situations where it is not
necessary to use a PO (i.e., miscellaneous payment obligations not subject to PPA)
Purchase Order Interface Processing Monitor Ans- -Monitors the interfacing to and from external
systems / contract writing systems (i.e., Standard Procurement Systems (SPS) and Defense Medical
Logistics Standard --Support (DMLSS)) in the PO process and monitors interfacing in the Funds
Commitment Document process (i.e., Funds Control Module (FCM))
They also help identify and resolve errors with interfaces
Foreign Military Sales Interface Processing Monitor Ans- Monitors the interfacing of obligations from the
Defense Security Assistance Management System (DSAMS) and ensures the DSAMS interface runs
consistently and any errors are handled
three key transactions used in the material Purchase Order Process. Ans- Create Purchase Order
(ME21N)
Change Purchase Order (ME22N)
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