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CPPO EXAM AND PRACTICE EXAM
2024- 2025 ACTUAL EXAM ALL 200
QUESTIONS AND CORRECT DETAILED
ANSWERS (VERIFIED ANSWERS)
|ALREADY GRADED A+
7 Rights of Purchasing - answer✔To obtain the right material in the right quantity for delivery at
the right time to the right place from the right source(a responsive and responsible supplier)
with the right service at the right price.
Values - answer✔Enduring beliefs or ideals shared by public procurement about what is good
or desirable and what is not in our actions.
Goals - answer✔Long-term, tangible, attainable targets for an organization
Policies - answer✔Plans, courses of action, or governing principles which establishes the
general parameters for the organization to follow in carrying out its responsibilities.
Mission Statement - answer✔States the purpose of its existence and its core values. it should
be no more than three sentences and identifies the purpose of an organization, the services it
provides, the customers it seeks to serve and the way it serves.
Strategic Plan includes: - answer✔Vision, mission, goals, objectives, strategies, performance
measures and evaluation
Vision - answer✔Identifies where the organization wants to be in the future
Mission - answer✔Identifies why it exists, what it is and how it contributes to the local
community.
Goals - answer✔Identifies what the organization is intending to accomplish and proposes the
general end towards which an organization directs its efforts.
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Objectives - answer✔Highly defined targets that require specific action with a shorter time
frame.
Strategies - answer✔Identified methods to achieve specific goals and are used to carry out
objectives. Long range plans
Performance Measures - answer✔The development and alignment of objectives and
mechanisms for measuring the accomplishments of objectives to support the strategic goals of
the organization. Something to evaluate against.
Evaluation - answer✔Monitoring the end results
Objectives should be: - answer✔SMART-Specific, measurable, assignable, realistic and time
based.
Types of performance measures - answer✔Demand, workload, efficiency and effectiveness
Demand - answer✔A measure that assesses the severity of a problem or the scope of work to
be performed.
Workload - answer✔A measure that indicates the amount of work which must be performed to
accomplish a specific task.
Efficiency - answer✔A measure that compares resources used with results obtained.
Effectiveness - answer✔A measure that determines how well a program or activity meets an
objective or fulfills a need.
Value-added benefits* - answer✔Takes into consideration quality, cost, service, TCO (total cost
of ownership) and continuity of supply.
Policy Manual - answer✔Manual that says how we must do it. Defines the general parameters
for the organization to follow in carrying out its responsibilities.
Procedure manual - answer✔Shows in great detail how to do the work. It functions to not only
provide guidance but to set out forms, process requirements ans steps for each purchasing
action.
Regulations - answer✔Statements by a governing body to implement, interpret or prescribe law
or policy.
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Automated procurement management information systems - answer✔Saves considerable time
and effort, reduces overhead and improves schedule by eliminating the repetitive clerical tasks
associated with purchasing.
Enterprise Resource Planning Systems (ERP) - answer✔Business process software systems that
manage multiple management systems such as finance, accounting, human resources,
purchasing, and inventory.
Retention Schedule for documents* - answer✔Must save the following: "HAL" Historical,
Administrative and Legal
Cooperative Purchasing - answer✔Two or more agencies combining their requirements to
obtain advantages of volume purchasing including administrative savings.
Benefits of Cooperative purchasing - answer✔Provides lower prices for large agencies volume
purchases, lower cost to smaller entities, combines qualities so that each entity gets a good
value and reduces admin costs of purchasing.
Initial Steps to develop a Co-operative Purchasing Program - answer✔Discuss the advantages,
review agency policies and engage legal counsel to assess laws, develop a whitepaper, research
what other authorities are doing.
Cost Avoidance - answer✔Actions taken to avoid having to pay some sort of cost. Also a
dedicated effort on the part of the official to carefully analyze the agencies needs to prevent
unnecessary charges.
Cost Reduction - answer✔Occurs when the current price to be paid by the buyer is lower than
the previous price paid under similar procurement conditions generally as a result of a
favorable competitive market.
How to measure procurement performance - answer✔Effectiveness, efficiency, projections and
customer service
Effectiveness - answer✔How long it takes to process a request for procurement.
Efficiency - answer✔Defined as the ratio between inputs and outputs.
Projections - answer✔Derived from historical baselines of the key objectives and actual
outcomes.
According to Maslow's Hierarchy of Needs, which of the following is considered to be the
ultimate human need?
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According to Maslow's Hierarchy of Needs, which of the following is considered to be the
ultimate human need? - answer✔Self Actualization
The costs of maintaining an inventory of supplies (e.g. the costs of invested funds, insurance,
storage, obsolescence, deterioration, equipment and labor) are known as: - answer✔Carrying
Costs
One of the benefits of using Requests for Proposals is recognizing that the best solutions can
come from field experts who deal on a daily basis with conflicts we are trying to solve. This
benefit is known as: - answer✔Value Engineering
In preparing to write a specification or scope of work, we may want to consider one of two
methods of gathering facts or details from potential vendors. We can invite several of them to
come to our agency and make a presentation or we can cast a wider net with this technique. -
answer✔Request for Information
The city has had a term contract in place for two years. The original term of the contract was for
up to three years. Usage of the contract has declined to almost nothing. The city purchasing
manager has decided to cancel the contract. Which of the following methods best addresses
this action? - answer✔Termination for convenience
Laws governing public records, open meetings and freedom of information are known by this
illuminating phrase. - answer✔Sunshine law
Requesting a contractor provide information as to why a contract should not be terminated for
default is the purpose of a: - answer✔Show cause notice
Why is the Request for Proposal (RFP) process often perceived as problematic by an agency's
leadership? - answer✔The award decision is based on qualitative variables.
Examples of audits are: - answer✔Financial, compliance and management
Examples of three types of audit reports are:* - answer✔Intradepartmental, interdepartmental,
higher level management
Intradepartmental means:* - answer✔Designed to inform the management in your department
concerning departmental matters.
Interdepartmental means: * - answer✔Distribution to other departments, outside of your
department, on a need to know basis.
