What is the Okta Administrator Dashboard? - ANS The Okta Administrator Dashboard page is the first page you see as an Okta admin. This page provides you with a summary of key Okta and app usage and activity and notifies you of any problems or outstanding work to be completed. The side bar p...
What is the Okta Administrator Dashboard? - ANS The Okta Administrator Dashboard
page is the first page you see as an Okta admin. This page provides you with a summary of key
Okta and app usage and activity and notifies you of any problems or outstanding work to be
completed. The side bar provides shortcuts to the most commonly performed tasks.
What is an Okta Admin? - ANS An abbreviation of administrator. This is the individual(s)
who have access to the Okta Administrator Dashboard. They control the following:
-Provisioning and Deprovisioning
-Assigning of apps
-Resetting Passwords
-Overall End-User Experience.
Only admins have the administrator button on the upper right side of the My Applications Page.
What is an "App"? - ANS An abbreviation of application. Essentially, it is a web-based site
used to perform any number of specific tasks, and requires authentication from end users by
signing in.
What does the "Status" portion of the main dashboard page provide information on? - ANS
This is your notification inbox which provides you with a list of tasks you need to complete and
past actions you've taken. This section includes search fields for your people and applications.
What does the "Usage" portion of the main dashboard page provide information on? - ANS
Displays usage and app statistics for your organization. Expand this section to view Apps with
Most Sign-Ins and Users with Most Okta Sign-Ins.
There can be a discrepancy between the number of unique sign-ins shown in the Apps with
Most Sign-Ins list and the number in the sidebar of the app usage report. This is because the
dashboard counts unique logins per user in Okta, and the sidebar in the app usage report
counts unique logins per seat or account in the third-party application. For example, the unique
count in the sidebar of the app usage report could be higher than the dashboard count if one
person has multiple accounts in a third party application.
What are "Users" in Okta? - ANS In Okta literature, we generally refer to "users" as the
people who serve as Okta Administrators.
,What are "End Users" in Okta? - ANS When we refer to "end users" we are generally
referring to the people who have their own Okta homepage (My applications), using chiclets to
authenticate into all of their apps. These are people the administrators serve. That is, those who
use Okta chiclets to access their apps, but have no administrative controls.
What does the "Recent Administrative Activity" portion of the main dashboard page provide
information on? - ANS Displays select events from the system log (e.g., app configuration
or assignment information). Click on the system log shortcut to view everything in the system
log.
What does the "Shortcuts" portion of the main dashboard page provide information on? - ANS
Links to frequently used tasks.
What does the "Reports" portion of the main dashboard page provide information on? - ANS
Links to each of your reports.
What is the "Tasks" Page? - ANS The Tasks Page adds detail to the list of tasks that are
displayed in the Status section of the Dashboard page. Links are provided to help you complete
the tasks.
What happens to the task page when you have a large number of deprovisioning tasks? - ANS
timeouts might occur when you try to load the Tasks page.
Make sure you regularly mark these tasks as completed. You can either select "Mark All
Complete" on the Tasks page or select the "Application accounts need deprovisioning" link and
mark specified tasks as complete.
Select "Don't create deprovisioning tasks" on the Tasks page if you do not want deprovisioning
task alerts to appear on this page.
When are Tasks created? - ANS Tasks are created during group app assignments and
individual app assignments.
How can tasks be converted? - ANS You can convert a group assignment task to an
individual assignment; however, the conversion is permanent, as you cannot convert an
individual assignment to a group assignment. This conversion is useful if you make a change to
the task that a future change to the group could override.
What is the Notifications Page? - ANS Admins can create custom notifications to send to
their end users. From this page you can view all custom notifications you have already sent out,
delete messages, and create new custom notifications.
, What types of Notifications can Okta provide the end user with? - ANS *New app
assignments*. These are automatically sent every time a user is assigned a new app. These are
one-time messages and once a user closes the Notification box, the new app assignment
message is removed.
*Custom notifications sent by an administrator*. The administrator creates and manages these
notifications.
How do you view the Notifications? - ANS For all new messages, the Notifications dialog
automatically launches as soon as end users launch their Home pages. This ensures the end
user is immediately aware there is at least one new message. End users can subsequently
close the dialog, and reopen it at any time to review earlier messages.
To view previously viewed notifications, end users click the Notifications icon to open the
Notifications. If there are too many messages to display in the dialog, a scroll bar appears
allowing you to scroll through the messages.
What are the End-User Notifications actions? - ANS Delete a notification - Select the delete
(X) icon adjacent to the message you want to delete. A Delete Message confirmation dialog
opens.
Create a new notification - Select the Send New Message button, and enter the message you
want to send out in the new notification dialog that opens. The message is limited to 150
characters. To send the message to all the end users in your org and to track the message in
the Admin's Notifications list, click Send to Everyone.
What does the Directory Menu provide access to? - ANS The Directory menu provides
access to the following functions:
People — Add, delete, activate, deactivate user accounts; manage user applications,
passwords, group memberships, and devices
Groups — Add and delete groups; manage people, applications, and directories on the group
level
Profile Editor — Map and edit employee, partner, and customer attributes between profiles in
Okta; extend and customize user and app-specific profiles
Directory Integrations — Import people and groups from directory services such as Active
Directory and LDAP
Profile Masters — Acts as a source of truth for user profile attributes; a user can only be
mastered by a single application or directory at a time
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