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CPPO Final Exam Prep Questions and Answers 100% Solved
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CPPO Final Exam Prep Questions and Answers 100% Solved
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CPPO Final Exam Prep Questions andAnswers 100% Solved
Objectives should be: - ✔✔SMART-Specific, measurable, assignable, realistic and time based.
Types of performance measures - ✔✔Demand, workload, efficiency and effectiveness
Demand - ✔✔A measure that assesses the severity of a problem or the scope of work to be
performed.
Workload - ✔✔A measure that indicates the amount of work which must be performed to
accomplish a specific task.
,Efficiency - ✔✔A measure that compares resources used with results obtained.
Effectiveness - ✔✔A measure that determines how well a program or activity meets an objective
or fulfills a need.
Value-added benefits* - ✔✔Takes into consideration quality, cost, service, TCO (total cost of
ownership) and continuity of supply.
Policy Manual - ✔✔Manual that says how we must do it. Defines the general parameters for the
organization to follow in carrying out its responsibilities.
Procedure manual - ✔✔Shows in great detail how to do the work. It functions to not only
provide guidance but to set out forms, process requirements ans steps for each purchasing action.
Regulations - ✔✔Statements by a governing body to implement, interpret or prescribe law or
policy.
Automated procurement management information systems - ✔✔Saves considerable time and
effort, reduces overhead and improves schedule by eliminating the repetitive clerical tasks
associated with purchasing.
Enterprise Resource Planning Systems (ERP) - ✔✔Business process software systems that
manage multiple management systems such as finance, accounting, human resources,
purchasing, and inventory.
,Retention Schedule for documents* - ✔✔Must save the following: "HAL" Historical,
Administrative and Legal
Cooperative Purchasing - ✔✔Two or more agencies combining their requirements to obtain
advantages of volume purchasing including administrative savings.
Benefits of Cooperative purchasing - ✔✔Provides lower prices for large agencies volume
purchases, lower cost to smaller entities, combines qualities so that each entity gets a good value
and reduces admin costs of purchasing.
Initial Steps to develop a Co-operative Purchasing Program - ✔✔Discuss the advantages, review
agency policies and engage legal counsel to assess laws, develop a whitepaper, research what
other authorities are doing.
Cost Avoidance - ✔✔Actions taken to avoid having to pay some sort of cost. Also a dedicated
effort on the part of the official to carefully analyze the agencies needs to prevent unnecessary
charges.
Cost Reduction - ✔✔Occurs when the current price to be paid by the buyer is lower than the
previous price paid under similar procurement conditions generally as a result of a favorable
competitive market.
How to measure procurement performance - ✔✔Effectiveness, efficiency, projections and
customer service
Effectiveness - ✔✔How long it takes to process a request for procurement.
, Efficiency - ✔✔Defined as the ratio between inputs and outputs.
Projections - ✔✔Derived from historical baselines of the key objectives and actual outcomes.
Carrying Costs - ✔✔The costs of maintaining an inventory of supplies (e.g. the costs of invested
funds, insurance, storage, obsolescence, deterioration, equipment and labor) are known as:
Self Actualization - ✔✔According to Maslow's Hierarchy of Needs, which of the following is
considered to be the ultimate human need?
the need to fulfill one's potential
One of the benefits of using Requests for Proposals is recognizing that the best solutions can
come from field experts who deal on a daily basis with conflicts we are trying to solve. This
benefit is known as: - ✔✔Value Engineering
In preparing to write a specification or scope of work, we may want to consider one of two
methods of gathering facts or details from potential vendors. We can invite several of them to
come to our agency and make a presentation or we can cast a wider net with this technique. -
✔✔Request for Information
Termination for convenience - ✔✔The city has had a term contract in place for two years. The
original term of the contract was for up to three years. Usage of the contract has declined to
almost nothing. The city purchasing manager has decided to cancel the contract. Which of the
following methods best addresses this action?
Laws governing public records, open meetings and freedom of information are known by this
illuminating phrase. - ✔✔Sunshine law
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