FCCM Study Set Exam Questions With Correct Answers
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FCCM Study Set
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FCCM Study Set
FCCM Study Set Exam Questions With Correct Answers
___ monitoring focuses on compliance, scope of work performed,deliverables met, program goals acheived. - Answer-Programmatic
/.___ monitoring makes sure expenditures are in accordance with applicable laws, authorized by contract, directly re...
___ monitoring focuses on compliance, scope of work performed,deliverables met,
program goals acheived. - Answer-Programmatic
/.___ monitoring makes sure expenditures are in accordance with applicable laws,
authorized by contract, directly related to project, match requirements met, separated
bank accounts. - Answer-Fiscal
/.____ are used when the amount owed to a provider is in dispute. - Answer-Settlement
Agreements
/.____ is the end of the formal contract terms, prompting update of the official contract
file, checklist and lessons learned. - Answer-Contract Closeout (may be fiscal or
programmatic)
/.____ is when a contract ends prior to ending date in contract, may be due to ____ or
____. - Answer-Termination
Convenience or Cause
/._______ must be applied if provider fails to perform in accordance with agreement. -
Answer-Financial Consequence
/.3 Payment Methods - Answer-Cost Reimbursement (provider submits reimbursement
request for allowable costs)
Fixed Price (specific payment intervals ie. monthly)
Fixed Rate (Payments based on fixed rate (hourly, per unit)
/.4 Monitoring Tools - Answer-Client Surveys, On Site Reviews, Periodic Contact,
Provider/Audit reports
/.7 Stages of Public Procurement - Answer-Need ID
Pre Solicitation
Solicitation Preparation
Solicitation
Response Evaluation
Contract Award
Contract Management
/.A ___ analysis is required for all non-competitive contracts. - Answer-Cost
/.A ____ tool helps formally document monitoring activity (who, what, when, where
monitoring occurs) as part of public record. - Answer-monitoring
,/.A best practice meeting between the state and the provider - Answer-Provider on
boarding meeting. Use EXPLICIT, CLEAR, DOCUMENTED communication. FIRST
opportunity to provide tech assistance and communicate with provider. Contract
manager responsible for setting up meeting. NEVER used to impose additional
requirements. Meeting summary must be prepared for contract file including
actions/persons responsible.
/.A change in a contractual agreement made by adding/altering/omitting a certain
part/term of the original document that CANNOT be retroactive. - Answer-Amendment
/.A Contract Administrator is a ___ to the Contract Manager - Answer-Mentor or
supervisor
/.A contract manager may not be an individual who has been employed, within the
previous ______ years, by the vendor awarded the contractual services contract. -
Answer-5 year
/.A cost analysis is always done _______ the award. - Answer-Before
/.A cost element must be allocated according to the _______________________ of its
benefit the state is receiving through that program. - Answer-percentage
/.A reduction in payment due to non performance/compliance that is REQUIRED for all
Cat 2 and higher and MUST be applied. - Answer-Financial Consequence
/.A scope of work REQUIRES ______ Standards (the Who What When Where) -
Answer-Qualitative
/.A Scope of Work should use _____ and ____ language. - Answer-Strong and
unambiguous
/.A written notice of intent to protest is due ________ hours after the solicitation/agency
decision is posted. - Answer-72 hours
/.Agencies must approve and file invoices with the Chief Financial Officer within ______
days - Answer-20
/.All changes to a contract must be both _______________ and _______________ by
amendment. - Answer-Documented; Incorporated
/.All communication should be: - Answer-Explicit, Clear, Documented
/.Amendments - Answer-A change in a contractual agreement made by adding, altering,
or omitting a certain part or term of the original document. Must be in writing and signed
by the vendor/agency
, /.Amendments must stay within the _________ of the original contract. - Answer-scope
/.An agency decision must be posted in the Vendor Information Portal for _______
hours. - Answer-72
/.An agency employee may not, within _____ years after retirement or termination, have
or hold any employment or contractual relationship with any business entity other than
an agency in connection with any contract for contractual services which was within his
or her responsibility while an employee. - Answer-2 years
/.An ongoing process that ensures compliance and completing deliverables. - Answer-
Monitoring
/.Any changes to the contract document must be incorporated as an... - Answer-
amendment
/.Approval and inspection of goods or services shall take no longer than _____ working
days unless the bid specifications purchase order, or contract specifies otherwise. -
Answer-Five
/.Are Financial Consequences a termination clause? - Answer-No, that is a separate
part of the agreement.
/.Are Financial Consequences optional? - Answer-Never, they MUST be applied
/.Are Financial Consequences required? - Answer-Yes on all Cat 2 (35k) and higher
agreements unless expressly exempt.
/.Assignments - Answer-When a provider hands off contractual duties or obligations to
another party with agency approval.
/.At what contract level is a Limited Financial Disclosure Required? - Answer-Category 2
35k or higher
/.At what contract level is competitive solicitation required? - Answer-Category 2 35k or
higher
/.Attestation of non-competitive Procurement - Answer-Strongly recommended. For non-
competitive Procurement in excess of category two you must a test in writing that you
are independent of and have no conflict of interest in the entities evaluated and
selected.
/.Before payment is made, contact managers must provide written certification that the
provider has ______________ the commodities or provided the ___________________
that are specified in the contract - Answer-delivered; contractual services
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