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DCMA CORB Study guide Questions and 100% Correct Verified Answers
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DCMA CORB Study guide Questions and 100%Correct Verified Answers
Is it possible for a business system to remain in approved status when an audit has
identified deficiencies? - Yes. a business system is approved until the ACO issues the
final determination to disapprove a system.
What is each step of the 10/30/30/45/15/90 - IF APPROVING BUSINESS SYSTEM
10 Days (Govt) - Initial determination (if no deficiencies, initial will be final determination.
30 Days (KTR) - to respond to the highlighted deficiencies.
30 Days (GOVT)- to prepare your final determination. At this point the Contracts director
may provide you a 15 day extension but only to you not the KTR. Anything beyond 15
will need approval from HQ.
IF DISAPPROVING SYSTEM (Requires review board approval or justification to
move forward), Immediately begin withhold of 5% on all disapproved systems 45
Days (KTR) - the contractor has to provide a Corrective Action Plan
15 Days (Govt) - to approve the CAP (possibly reduce withhold)
90 Days (KTR) - Must show progress in the CAP to prove it is working.
What is the role of the Contracts Director in the business system review process? -
Final signature on approval/disapproval package. May grant a 15 day extension to
the Govt. for preparation of final determination.
You receive a DCAA audit and CAP but nothing else what steps do you take? - Review
the audit to determine if potential significant deficiencies exist. Review the CAP to see
,what deficiencies are being addressed. Within 10 days issue a determination, initial
if potential significant deficiencies exist or final if not.
If potential significant deficiencies exist and the CAP addresses them, still move
forward with the initial determination and draft Level III CAR and request the official
response from the contractor. While awaiting the official response, coordinate with
DCAA to determine if the unsolicited CAP would adequately address the significant
deficiencies as well as start to gather the list of affected contracts.
You are about to issue a final determination letter to disapprove the contractor's
purchasing system and need to identify a group of contracts to implement withholds
against. What should you look for? - The list of affected contracts subject to the
withholds is required to be sent with the final determination and official Level III CAR.
Only CAS covered contracts that have both the DFARS business system clause
252.242-7005 and the applicable business system clause are subject to withholds.
What must be done to reduce withholds from 5% to 2%? What must be done in
MOCAS? What is the Maximum Withhold amount - As an ACO if you agree the CAP
(Corrective Action Plan) is acceptable (due in 45 days after final determination) you
can reduce the withhold from 5% to 2% by issuing your determination to the contractor
in writing and disseminating this determination to all other affected contracting officers
via the CAR communication process.
MOCAS shall have contracts with current withholds coded with a special provision
code "U" and an R9 code of "30".
10% Maximum, so if you have 3 inadequate systems and the CAP is acceptable on 2 of
them your withhold would drop to 2% on those making the total withhold now 9%.
, What makes a Corrective Action Plan acceptable? - An acceptable CAP will address all
deficiencies, be meaningful and complete, and include achievable milestones for each
step of the resolution.
Contractor responds to your initial determination letter asking you to delay issuing final
determination until the corrective action was fully working, what should you do? - Your
final determination (COFD) must be issued 30 days after the contractor has responded
to the deficiencies. If you do not have enough to disapprove, you can approve the
system then request a second review to determine if issues were fixed, the final
determination can be reversed.
The only extensions that can be granted are 15 days granted by the Contract director to
the GOVT not the contractor for preparation of final determination. Anything over 15
days must get approval from HQ.
Can we simultaneously apply a payment withhold AND also stop progress payments? -
Yes. Ex. If a KTR has progress payments in the contract there must be a approved
accounting system. So if their accounting system is not approved then they shouldn't
be receiving progress payments anyway
What happens if functional specialist determines deficiency during an off cycle review? -
The timing of when adeficiency is discovered is irrelevant. If the deficiency is significant, the
ACO would proceed with the issuance of an initial determination. If the deficiency is
insignificant, the functional specialist would issue the appropriate level 1 or 2 CAR and
would consider the deficiency in their risk assessment for the next cycle review.
How many responsibilities/functions are listed in the FAR for ACO Responsibilities?
How many cannot be delegated from DCMA? What are those functions? - There are 71
functions according to FAR 42.302, all of which can be designated to DCMA. There are
4 inherent functions that can not be performed by anyone but DCMA. o (5) Negotiate
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