CPPB Prep Guide Questions and
Answers CPPB Exam A+ Graded 100%
Tested
An entity purchases several different types of mobile phones to meet employees'
preferences. This is causing inefficiencies. What action can be taken to address and
correct the inefficiencies? A. creation of performa...
CPPB Prep Guide Questions and
Answers CPPB Exam A+ Graded 100%
Tested
An entity purchases several different types of mobile phones to meet employees'
preferences. This is causing inefficiencies. What action can be taken to address and
correct the inefficiencies? A. creation of performance specifications B. sole sourcing C.
benchmarking D. standardization - CORRECT ANSWER-standardization
A buyer has been invited to join a supplier account rep for lunch to discuss the
performance of a contract. How should the buyer respond to the invitation? A. decline
the supplier's offer and suggest a meeting in the office B. join the supplier for lunch, but
pay for himself C. ask the end user to join the supplier and the buyer for lunch anc count
it as a business meeting D. report the supplier to the supervisor - CORRECT ANSWER-
decline the supplier's offer and suggest a meeting in the office
A buyer has been working on a solicitation for several days. Now the end users have
requested that the buyer mail the bid only to local suppliers. How should the buyer
respond to this request? Add language to the bid that only local suppliers can submit
proposals B. explain that agency procedures require that all bids be electronically
posted to allow for open and fair competition C. explain that he can only put "Buy
America" language in bid specifications - CORRECT ANSWER-explain that agency
procedures require that all bids be electronically posted to allow for open and fair
competition
The ratio between inputs such as staff hours or salary and outputs is a way of
measuring what attribute? A. efficiency B. effectiveness C. contributions D. progress -
CORRECT ANSWER-efficiency
Legislation enacting a sustainable procurement initiative was passed during this
legislative session. The agency has a limited staff and resources with which to
implement the legislation. What type of program would be most easily implemented? A.
alternative fuel vehicles B. energy efficient equipment C. recycled paper D.
comprehensive recycling program - CORRECT ANSWER-recycled paper
At an entity hosted small business educational and outreach workshop, the entity small
business program coordinator noticed that only a few suppliers are actively participating
in asking questions and discussion. In reaction, she works diligently to engage other
suppliers who are not contributing. What role is she assuming? A. encourager B.
observer C. information seeker D. gate keeper - CORRECT ANSWER-gate keeper
The city's IT dept has a need to purchase 20 copies of a how-to-use over-the-counter
software book for various user departments within the agency. The book is commonly
,available and it is estimated that the total cost would be $900, which is below the
established bid threshold. The buyer has confirmed that the book is not currently on any
agency contracts. Which type of purchase is considered most economical in this case?
A. emergency B. sole source C. pcard D. invitation for bids - CORRECT ANSWER-
pcard
A buyer wishes to enter into a cooperative purchase with a regional alliance that could
save a great deal of money. What is the buyer's first step? A. Determine if there is legal
authority to do this B. Determine if the cost is advantageous C. Determine if local
suppliers are impacted D. Determine if your terms and conditions are in compliance -
CORRECT ANSWER-determine if there is legal authority to do this
While on vacation the Chief Procurement Officer left a Procurement Manager in charge
of operations via an interoffice memo. The Procurement Manager was faced with an
emergency purchase that needed signature for $50K. What gives him the authority to
sign for this emergency purchase? A. apparent authority B. express authority C. the
Procurement Manager has authority to sign because it is an emergency purchase D.
implied authority - CORRECT ANSWER-express authority
An agency with a local small business preference program is accepting bids for a
roofing project. Only Company C is in the local jurisdiction. Businesses located outside
the local jurisdiction will have 5% of the bid amount added to their total bid amount.
Company A bids $49,300. Company B bids $49,150. Company C bids $51,650.
Company D bids $51,640. Which company should receive the award based on total low
bid? - CORRECT ANSWER-B $49,150
When all mandatory requirements of a bid are met, what is the value of competitive
quotes and competitive sealed bids? A. drives a decision based on price B. provides
evaluation guidelines on which to base the award C. provides a reliable indicator of a
robust supplier market D. it has no value - CORRECT ANSWER-drives a decision
based on price
What is the purpose of a cost analysis? A. compares each price quoted the entity as a
result of the bid process B. an attempt to protect reasonable cost in a cost benefit
analysis C. helps determine the supplier's costs actually incurred for the nonstandard
items D. helps determine functional requirements at the lowest possible cost without
impacting need and suitability - CORRECT ANSWER-helps determine the supplier's
costs actually incurred for the nonstandard items
The Sherriff's Dept is planning on acquiring a scanner to be used on work release
inmates entering and leaving the jail. The scanner will have a lifespan of 10 years. The
price for the scanner is $11,000. Maintenance must be performed on this machine
monthly to ensure accuracy. Monthly maintenance will be $150. What is the life cycle
cost for this entire purchase? A. $11,000 B. $29,000 C. $18,000 D. $36,000 -
CORRECT ANSWER-$29,000
,Dept of Water Resources is preparing a bid document for a new and complex
composite water meter. What action should the buyer take to better ensure responsive
bids? A. use brand name or equivalent specifications B. determine the industry
standards for meter suppliers C. determine the life cycle cost of the meter D. schedule a
pre-bid conference - CORRECT ANSWER-schedule a pre-bid conference
An agency is deciding whether to purchase new or used riding mowers. What is the
most appropriate analysis method to use to make this decision? A. historical price
analysis B. life cycle cost analysis C. cost analysis D. price analysis - CORRECT
ANSWER-life cycle cost analysis
Five entity owned buildings are under renovation and the parts of these renovations
incude replacing the flooring. Each building has an estimated 4400 sq ft of floor surface
that will require new flooring. 65% will be tile and 35% will be hardwood. If the tile is
$8.00 per sq ft for the supply and install, what is the estimated cost of this project? A.
$39,820 B. $418,000 C. $218,900 D. $199,100 - CORRECT ANSWER-$199,100
The Sherriff's Dept is requesting that a solicitation be put out for commissary items for
the county jail. To assist in maintaining order and for the safety of county employees
and the inmates, the dept is providing the buyer with a list of specific items to be
procured. Little to no deviation from this list will be allowed. Under the circumstances,
what is the most appropriate type of specifications taht the buyer should use? A.
combination B. design C. brand name or approved equal D. performance - CORRECT
ANSWER-brand name or approved
A Dept Manager has requested that the Procurement Dept issue a request for bids for
their yearly supply of pipe and fittings. The buyer researched the market and found
pricing for pipe and fittings remained relatively stable. What type of contract should the
buyer recommend? A. definite quantity term contract B. spot purchase C. time and
materials contract D. term contract - CORRECT ANSWER-definite quantity term
contract
The Corrections Dept has a budget of $1,000,000 annually for the purchase of frozen
vegetables. The buyer will issue an invitation for bids. How should the budget value be
handled in the solicitation? A. should be included to help the bidders understand their
effort or quality B. should be included to create a level playing field which enhances the
quality and competitiveness of responses C. it is nonessential information for
formulating a bid for this type of procurement D. including the budget will tend to push
up the bid values - CORRECT ANSWER-should be included to create a level playing
field which enhances the quality and competitiveness of responses
An agency issued an invitation to tender with the lowest responsive and responsible
bidder as criteria for award. Four contractors submitted bids. The low bidder was a
contractor with whom the entity had documented performance issues in the past. The
last contract had ended with a show cause letter for poor performance when the
contract term ended. What would be the most appropriate step for the entity to take to
, ensure the project will be completed on time and within budget? A. bypass the low bid
and award to the next responsive and responsible bidder B. conduct a post award
startup and conference C. conduct a briefing D. issue a conditional award subject to
contractor submitting a larger performance bond than originally requested - CORRECT
ANSWER-conduct a post award startup and conference
The procurement professional was tasked with organizing a negotiation with a new
contractor for a long term contract for the supply of widgets. Neither side will budge on
some moderate issues. What planning activity could the official have put more effort into
to avoid this impasse? A. conducting a mock negotiation B. analyzing the other side's
tactics C. generating a variety of options D. designing optimal solutions - CORRECT
ANSWER-generating a variety of options
During the negotiation, it may be necessary to do which of the following? A. hide your
intentions from the other team B. rigidly adhere to specific details C. anticipate the other
party's tactics and plan counter-tactics D. adjourn and conduct brainstorming sessions
to develop team options - CORRECT ANSWER-anticipate the other party's tactics and
plan counter-tactics
A buyer is meeting with a new supplier for the first time to begin negotiating a
maintenance contract for the company's products and equipment. What key items
should the buyer cover with the supplier? A. terms and conditions of that contract B.
agency procedures C. supplier handbook D. contractual terms and the supplier
guidelines developed by the entity - CORRECT ANSWER-contractual terms and the
supplier guidelines developed by the entity
What is the responsibility of a procurement professional when conducting a negotiation?
A. achieve the agency's expected results at all costs B. document, record and
acknowledge each step of the process C. ensure that all members of the negotiation
team have rehearsed strategies and roles D. ensure that the other party has a
comfortable and amiable negotiation environment - CORRECT ANSWER-document,
record and acknowledge each step of the process
On what are good negotiated agreements based? A. the interests of both parties B. a
balance of powers C. the position of both parties D. good friendships between both
parties - CORRECT ANSWER-the interests of both parties
The agency team is anticipating a tough negotiation. What action should they take to
ensure that they are protecting themselves from making a bad agreement? A. conduct a
mock negotiation B. establish a bottom line C. develop a BATNA D. bring in a mediator -
CORRECT ANSWER-develop a BATNA
A team is trying to reach an amicable agreement with a supplier. On what should they
focus? A. the positions of both sides B. mutual interests C. the bottom line D. the
problem - CORRECT ANSWER-mutual interests
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