Exam (elaborations)
ACO CORB
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Exam of 32 pages for the course ACO CORB at ACO CORB (ACO CORB)
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ACO CORBWhat are the responsibilities of an ACO? - ANS-The ACO is responsible to ensure the
best interest of the Government is protected by ensuring the terms and conditions of the
contracts are appropriate and that all parties execute the contract according to the
terms and conditions of the contract. The ACO is responsible for ensuring the DCMA
mission of providing Contract Administration services to DOD activities and its partners
of the delivery of quality products and services to the warfighter, on time and on cost, by
properly administrating FAR 42.302 and other applicable regulations and instructions.
FAR 1.602-2 - "Contracting officers are responsible for ensuring performance of all
necessary actions for effective contracting, ensuring compliance with the terms of the
contract, and safeguarding the interests of the United States in its contractual
relationships."
What is the difference between an ACO and a CA? - ANS-a. The ACO has a warrant
that binds the government. The ACO decisions and documents are binding.
b. The CA prepares documents up to signature but cannot bind the government.
c. FAR 1.602-1 - "(a) Contracting officers have authority to enter into, administer, or
terminate contracts and make related determinations and findings. Contracting officers
may bind the Government only to the extent of the authority delegated to them.
Contracting officers shall receive from the appointing authority (see 1.603-1) clear
instructions in writing regarding the limits of their authority. Information on the limits of
the contracting officers' authority shall be readily available to the public and agency
personnel."
What is the relationship between the prime and subcontractor? - ANS-The prime is
responsible to see that the subcontractor performs IAW with the terms and conditions of
the contract. Our relationship is with the prime (privity of contract).
What are the basic sections of a contract under the Uniform Contract Format (UCF)? -
ANS-Part I is the "Schedule" including the following sections:
A - Contract Form
B - Supplies/Services with Prices/Cost/Quantities/Delivery
,C - Specifications/SOW/SOO/ORD
D - Packaging & Marking
E - Inspection & Acceptance
F - Delivery or Performance
G - Contract Administration Data including Line of Accounting
H - Special Contract Provisions
Part II are the "Contract Clauses" (Section I)
Part III is the "List of Attachments (Section J)
Part IV are the "Representations & Certifications"
K - Reps and Certs (These are now on-line in ORCA)
L - Instructions to Offerors (if applicable)
M - Evaluation Factors for Award (if applicable)
What are the characteristics of a contract line item (CLIN)? - ANS-Characteristics of
CLIN are: Separately Identifiable, One fund citation, Separate Delivery Schedule, Single
Unit Price.
Explain what an Informational Subline Item is, and explain what a Separately Identified
Subline Item is. - ANS-a. An informational subline item is used to provide information
about the CLIN, like parts of a kit, but it shouldn't have a delivery information tied to it for
shipment or pricing information tied to it to for payment purposes. Use Info CLINs to
identify each accounting classification citation (ACRN) that is assigned to a single line
item. Uses numeric suffix.
b. A separately identifiable subline item (subclin) has the same characteristics of a CLIN
so it would be used in situations with similar characteristics. Use Sub CLINs to establish
ACRNs for severable quantities associated with a single accounting classification. It can
be scheduled or priced separately. Uses alpha suffix.
What are the duties of an ACO? - ANS-The duties of an ACO includes being
responsible for the administration (including closeout) of various types of contracts.
ACO's organize team members' work to ensure overall mission success - supporting the
warfighter. Perform administration functions such as determining eligibility and verifying
evidence for contract financing such as progress payments, PBP, reviewing and making
recommendations on pricing reports, reviewing and negotiating orders, monitoring
contractor performance and compliance with contract (and regulations). ACO's also
monitor performance and take corrective actions as necessary when problems arise
regarding schedules, GFP, quality assurance, or other issues. Assure contractor
,compliance with CAS via reviews of disclosure statements and negotiate cost impacts
of accounting system changes. Determine allowability and allocability of costs.
What is the objective of proposal analysis? - ANS-To ensure the final agreed upon price
is fair and reasonable.
What is the difference between cost, and price analysis? - ANS-Price analysis is the
process of examining and evaluating a proposed price without evaluating its separate
cost elements and proposed profit. FAR 15.404-1(b)(2)
Cost analysis is the review and evaluation of any of the separate cost elements and
profit or fee to determine a fair and reasonable price or to determine cost realism. It is
also the application of judgment to determine how well the proposed costs represent
what the cost of the contract should be assuming reasonable economy and efficiency.
FAR 15.404-1(c)
You are assigned negotiation of an unpriced order consisting of urgently needed spare
parts. After receipt of the contractor's proposal it is evident you will need more funding.
You immediately call the PCO who is out of the office for two weeks. The Contracting
Officer's Technical Representative tells you they talked with funding personnel, that
there is plenty of funding, to proceed and negotiate with the contractor and that the PCO
will provide additional funds when they return. How would you handle this? - ANS-To
avoid anti-deficiency act violation ensure you get something in writing showing
availability of funds. Ask the COTR for a POC in the finance office and advise that you
are unable to proceed without written confirmation of funding availability.
What is the difference between a PNOM & PNM? - ANS-The Pre-Negotiation Objective
(PNO) establishes the Government's initial negotiation parameters before conducting
the negotiation and document the Assigned Individual's determination of a fair and
reasonable price. The Assigned Individual shall document the pre-negotiation objectives
in a PNOM and must consider the results of the cost and pricing analysis report or other
reports provided.
The Price Negotiation Memorandum (PNM) is documentation of the results of the
negotiation. The Assigned Individual shall clearly state in the PNM how the negotiated
price was determined fair and reasonable. If the total negotiated price exceeds the total
pre-negotiation objective, the PNM shall include sufficient rationale for determining the
price fair and reasonable.
, How many days does DCMA have to review a contract and ensure data integrity? -
ANS-30 days
What 7 items should the ACO pay special attention to during CRR? - ANS-1. Financing
clauses
2. Payment instructions that conflict w/ regulatory requirements
3. Whether the contract is CAS covered
4. Billing and invoicing terms
5. Undefinitized Contract Actions to be negotiated by ACO
6. Requirements for award fee, liquidated damages, specialty metals, consent to
subcontract, electronic invoicing, first article, special contract clauses (Section H)
7. Requirements for contractors to report contract performance outside the U.S.
What 6 elements are to be reviewed during initial CRR? - ANS-1. Assignment to the
proper CMO
2. Assignment of proper pay office
3. Proper delegation received
4. Receipt of all attachments and exhibits
5. Other contract workload status
6. Requirements for additional functional support
What must be done if the trafficking in persons clause is not present? - ANS-Bring it to
the PCO's attention, issue CDR if necessary
What should be considered when determining if a Post Award Orientation Conference
(PAOC) is to be held or not? - ANS-a. Nature/extent of the pre-award survey and any
other prior discussions with contractor
b. Type, value, and complexity of the contract
c. Complexity and acquisition history of the product or service
d. Requirements for spare parts and related equipment
e. Urgency of the delivery schedule and relationship of the product/service to critical
programs
f. Length of the planned production cycle
g. Extent of subcontracting
h. Contractor's performance history and experience with the product or service
i. Contractor's status, if any, as a small business, small disadvantaged, women-owned,
veteran-owned, HUBZone, or service-disabled veteran-owned small business concern
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